The Board of Public Works and Safety met in a regular meeting on Wednesday, December 13, 2017 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:
Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Ken Estes then prayed. Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, Jason Forsythe, John Kirby, Sam Payne, Travis Sheets, Les Bergum, Jack Dodd, Judy Sheets and Barb Conner were present.
MINUTES: The minutes of the November 27, 2017 regular meeting were presented. Jim Siegfried made the motion to accept the minutes as presented. Ken Estes seconded the motion. Motion passed 3-0.
PUBLIC COMMENTS: None
POLICE DEPARTMENT: Police Chief, Troy Bacon, said that he has 2 officer’s being promoted and asked if he could bring them before the Board on the 29th. After some discussion, Mayor McBarnes said to bring them before the Board at the first meeting in Jan. 2018 and do a ratification. The UCR crime report is going well. Drug arrest are up 31%, there isn’t any change in DUI arrest and the total arrests are up by 6%. Chief Bacon said that he would like to have the approval for a new Crossing Guard, Jeff O’Brien. Ken Estes made the motion to accept the hiring of Jeff O’Brien for Crossing Guard. Jim Siegfried seconded the motion. Motion passed 3-0. He said he is wanting the buy 31 new laptops. They would be going with the State QPA and the cost would be $25,838.50. Chief Bacon said that he has $45,000.00 in LIT and would be purchasing them out of LIT. Jim Siegfried made the motion to approve the purchase of 311 new HP Laptops. Ken Estes seconded the motion. Motion passed 3-0. Chief Bacon also showed pictures of the new Police badges. The ranking officers would get a gold badge and the non-ranking officers would get silver badges.
FIRE DEPARTMENT: Fire Chief, John Kirby, said they will be doing their Holiday Heros to make the holidays brighter for area families. The Department has 3 different families, so each crew will take one family, they will take shopping for coats, toys, clothes, dinner or whatever else they might need. Chief Kirby said that Kevin Evans, Center Twp Trustee, gave them a nice donation. Chief Kirby said they are applying for a grant for grain bin rescue. He said this is a $3,000.00 piece of equipment. He also said that even if they don’t get this grant, it might be something to consider since we are in a farming community. Chief Kirby said they have hired a new firefighter and he will start in January.
STREET DEPARTMENT: Jason Forsythe, Street Superintendent, said they have recycled 1,079,548 pounds up to October. They are $5,000.00 in the black. He said it has been a great year. Jason said that he had received a couple of quotes for a trailer to haul machinery back and forth. TC Trailers quoted $5,650.00 for a 14’ 2018 split tilt trailer. Fullenkamp;s Frenchtown Trailer Sales in Versailles Ohio quoted $7,300.00 for and 18’ trailer. Jason said that he wants to purchase it out of 201001362.000 and that he recommends TC Trailers. Ken Estes made the motion to purchase a 14’ trailer from TC Trailers. Jim Siegfried seconded the motion. Motion passed 3-0. Jason said that they are purchasing a bulldozer. They will pay $110,000.00 out of MVH and the Utilities has offered to pay $50,000.00. $27,000.00 will be paid in 2019. He received bids from MacAllister for a D6K2 heated Dozer – $187,622.00 and Westsidce Tractors – $324,900.00. Jim Siegfried made the motion to accept the bid from MacAllister for the purchase of a Dozer and the Utilities paying $50,000.00. Ken Estes seconded the motion. Motion passed 3-0. Clerk-Treasurer, Judy Sheets recommended that the Utilities pay their portion to MacAllister. Jason said that their new Freightliner truck showed up today. He said that they will need to remove the Sterling 75 and add the new 2018 Freightliner to the Assets. Ken Estes made a motion to remove the Sterling 75 and to add the 2018 Freightliner. Jim Siegfried seconded the motion. Motion passed 3-0. Jason mentioned that Sun at 10 a.m. they will take 3 families shopping. Wayne Webster started that years ago. He also said that Russ Anderson cares, he is retired from the Street Dept. and donated a ham. Bill Miller also gave a donation.
BUILDING INSPECTOR: Sam Payne, Building Inspector, stated that a neighbor is considering buying the E. Clinton St. burn out house. Sam said that the Kyger St. burn out house is waiting on the Insurance Co. The owner has 2 quotes for tearing the house down. The N. Main St. structure is owned by RAPP Property
PARKS DEPARTMENT: Travis Sheets, Park Superintendent, said he is wanting to take some animals to the auction that they have a lot of. It would be 3 geese, 7 roosters, 27 ducks, 1 emo and 1 goat. Ken Estes made the motion to allow Travis to send those animals to the auction. Jim Siegfried seconded the motion. Motion passed 3-0. Travis said the Baby pool has had problems for years, so he has an estimate from Spear Corporation to fix the baby pool. The cost would be $13,254.00. He said that they are experts in the field. Mayor McBarnes said he is good with this and there is money in Edit that can be used. Jim Siegfried made the motion to accept the proposal from Spear Corporation for $13,254.00. Ken Estes seconded the motion. Motion passed 3-0. Travis said that the Pool agreement for 2018 was $116,246.00. Ken Estes made the motion to accept the Pool agreement for $116,246.00. Jim Siegfried seconded the motion. Motion passed 3-0. Travis announced that he hired Joe Ruch as the new working supervisor. His beginning date will be Jan. 1, 2018. Jim Siegfried made the motion to approve the hiring of Joe Ruch. Ken Estes seconded the motion. Motion passed 3-0. He said they are making an internal move by moving Whitney Sheets into the Administrative Assistant position. She will begin her new position Jan. 1, 2018.
HUMAN RESOURCES: Jack Dodd, said the HR office has been busy taking the insurance paper work. He said that the Wellness fair at the Utilities Data Center went well. Jack presented the 2018 and 2019 Holiday Schedule. Good Friday and New Year’s Eve have been added to the schedule and the Floating holiday has been taken out. Ken Estes made the motion to approve the 2018 and 2019 Holiday schedule. Jim Siegfried seconded the motion. Motion passed 3-0.
ATTORNEY: Les Bergum, said that he had the deed back on 1456 Central Ave. The property was going through foreclosure. He also said that he notified Jackson McCormick. Les said that the Board of Works will be opening the fuel bids on Dec. 27th. He mentioned that Jim Siegfried needs to redo his motion for the purchase of the bulldozer. Jim Siegfried then requested that his motion to approve the purchase of the Caterpillar D6K2 tractor from MacAllister be reoffered as a special purchase under TitleV of the state purchasing statue since the product requested has unique specifications that could only be met by three dealers from whom requests for quotes was received; and since a delay in the purchasing of the equipment would impair the functions of the City of Frankfort Street Department and Utilities. Jim Siegfried so moved. Ken Estes seconded the motion and the motion’s approval as amended.
UNFINISHED BUSINESS: None
NEW BUSINESS: Todd Corrie was here to discuss the 2018 rates for the Golf Course. He said that he proposed it to the USB last week. Todd mentioned that some rates had increased. The Oliphant proposal will be at the first meeting in January. Jim Siegfried made the motion to accept the 2018 Golf Course rates. Ken Estes seconded the motion. Motion passed 3-0. Jim Siegfried thanked Todd for all of his work with the Golf Course.
Jim Siegfried said that the City is changing the Cyber Insurance policy limit from $500,000.00 to $1,000,000.00. Jim Siegfried made the motion to raise the liability insurance to $1,000,000.00. Ken Estes seconded the motion. Motion passed 3-0.
CLAIMS: Claims were presented. Ken Estes made a motion to approve the claims as presented. Jim Siegfried seconded the motion. Motion passed 3-0. The claim docket was signed.
ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.