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Board of Public Works Meeting Minutes – September 13, 2017

The Board of Public Works and Safety met in a regular meeting on Wednesday, September 13, 2017 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Jack Dodd then prayed. Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, Jason Forsythe, John Kirby, Sam Payne, Joel Tatum, Jack Dodd, Les Bergum, Judy Sheets and Leslie Valadez were present.

MINUTES: The minutes of the August 23, 2017 regular meeting were presented. Jim Siegfried made the motion to accept the minutes as presented. Ken Estes seconded the motion. Motion carried 3-0.

PUBLIC COMMENTS: Larry Price with Healthy Communities asked the board if they would approve ten to twelve bike and pedestrian signs. The City would not be paying for any signs, they will be funded through a grand from the Community Foundation. The board asked Larry Price to work with Jason Forsythe on location and approval of the signs. Discussion followed. Larry Price stated that they will be ordering magnets concerning the 3 feet passing of bicycles and asked if they could be put on City vehicles. Mayor McBarnes asked that they bring them to his office and that they would put them on some of the City vehicles.

POLICE DEPARTMENT: Jack Dodd presented the contracts of four part time, and one full time crossing guards. Ken Estes made a motion to approve the hiring of all five crossing guards. Jim Siegfried seconded the motion. Motion passed 3-0.

FIRE DEPARTMENT: John Kirby gave the board a training reimbursement agreement for Russell Sheets that needed to be signed by the Board of Works.. John Kirby stated that they beat the record on Fill the Boot this year, raising $7,906. The Fire Department has had 61 gas leak calls. John Kirby explained that the gas sniffers aren’t working properly.  Chief Kirby presented a quote from MES for three Sensit and one Sensit Calibration Kit for $2,704 to be paid out of the Haz Star line. The Fire Department currently has a grant pending with Vectren for the purchase of new gas sniffers. Jim Siegfried made a motion to approve the purchase of 3 sniffers and 1 calibration kit for $2,704 to be paid out of the Haz Star line. Ken Estes seconded the motion. Motion passed 3-0. Chief Kirby presented the following quotes to have the parking lot seal coated: CR & Moore Seal Coating and Line Striping – $1,678 and Premier Seal Coating & Line Striping – $2,113. Ken Estes made a motion to have the main parking lot at the Fire Headquarters seal coated and sealed by C&R Moore for $1.678 to be paid out of building material. Jim Siegfried seconded the motion. Motion passed 3-0.

Kevin Evans, Center Township Trustee, presented John Kirby a check for $3,500 as a donation for Shop with a Firefighter program. Chief Kirby stated that he will be working with the Boys & Girls Club to select the kids for the program. Kevin Evans also offered to pay for one of the gas sniffers. Ken Estes made a motion to amend the previous motion regarding the gas sniffers, only two sniffers and one calibration kit will be purchased at a price of $1,889. Jim Siegfried seconded the motion. Motion passed 3-0. Mayor McBarnes thanked Kevin Evans for his generosity.

PARKS DEPARTMENT: Brittany Parker gave an update on the gravity rail, there were some missing parts that are currently being manufactured. The Park’s Department has also started working on Christmas decorations. Brittany Parker presented the board bids for the zoo barn roof. Bids were as follows:

Burns $ 11,570
Matthews $ 20,134
ARC $ 23,600

Brittany Parker explained that the bid from Burns was significantly lower because of the mother’s love for the park. The mother was the person who donated a kangaroo. Jim Siegfried made a motion to accept the bid from Burns for $11,578, $9,000 to be paid out of petting zoo line item, and the remaining $2,578 to be paid out of building materials line item. Ken Estes seconded the motion. Motion passed 3-0.

STREET DEPARTMENT: Jason Forsythe gave an update on INDOT, stating that INDOT had twice as many projects this year and was waiting to hear back from them. The Street Department will start milling the alleys downtown on Monday, September 25, 2017. Jason Forsythe also informed the board that on September 30, 2017 will be free day at the landfill. October 2, 2017 through October 7, 2017 will be fall clean up with the approval of the board. Ken Estes made a motion to approve the week of fall clean up for October 2nd through October 7th. Jim Siegfried seconded the motion. Motion passed 3-0. Jason Forsythe stated that they had been down two part time workers, and now has two new employees pending the results of their drug test. Ken Estes made a motion to approve the hiring of Trevor Webster and Wesley Fanning to start Monday September 18, 2017, pending the drug test. Jim Siegfried seconded the motion. Motion passed 3-0. Jason Forsythe also informed the board that Austin Hernandez had put in his two weeks’ notice, and that position will be available soon.

Mayor McBarnes read a letter from Frankfort High School asking for help during the Homecoming parade. Ken Estes made a motion to close off and help with the route of the Homecoming Parade on September 29, 2017 starting at Kramer Lumber to Frankfort High School. Jim Siegfried seconded the motion. Motion passed 3-0.

RESOLUTION 17-10:   A RESOLUTION CONFIRMING THE RENAMING OF A PORTION OF COUNTY ROAD 200 W TO ROY SCOTT PARKWAY. Jason Forsythe stated that Roy Scott had been Chief of Police and Mayor and had given a lot to the community. Mayor McBarnes made a motion approve Resolution 17-10 to rename a portion of County Road 200W, from State Road 28 to Barner Street, to Roy Scott Parkway. Jim Siegfried seconded the motion. Motion passed 3-0.

BUILDING INSPECTOR: Sam Payne gave the board a department update. Year to date there have been 755 complaints, 281 permits issued, 36 properties have been mowed, 141 ticket with fines or summoned to court have been issued, 12 property clean-up by the city, 6 towed vehicles, 103 weed liens placed, and 8 property maintenance clean up liens have been placed. On the 50/50 sidewalk program there are 3 waiting to be signed, 5 estimates are pending, and Jim has 6 estimates to be turned in.

ATTORNEY: Les Bergum stated that KJG was ready for the publication of bids for 206 E Washington, with bids to be opened October 3, 2017. Les stated that we need to ratify the Invitation for bids. Ken Estes made a motion to ratify the Request for Bids. Jim Siegfried seconded the motion. Motion passed 3-0.

Ken Estes made a motion to approve the tendering of the resignation of Wes Hickson effective September 15, 2017 and to approve the Termination of Employment Agreement. Jim Siegfried seconded the motion. Motion passed 3-0

HUMAN RESOURCES: Jack Dodd had nothing to report.

UNFINISHED BUSINESS: None

NEW BUSINESS: Jim Siegfried made a motion to approve the agreement with MJV Inc. for the cleaning of Old Stoney. Ken Estes seconded the motion. Motion passed 3-0.

CLAIMS: Claims were presented. Ken Estes made a motion to approve the claims as presented. Jim Siegfried seconded the motion. Motion passed 3-0. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.