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Board of Public Works Meeting Minutes – August 23, 2017

The Board of Public Works and Safety met in a regular meeting on Wednesday, August 23, 2017 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Jack Dodd then prayed. Mayor McBarnes, Ken Estes, Jim Siegfried, Troy Bacon, Brant Bowen, John Kirby, Sam Payne, Joel Tatum, Jack Dodd, Les Bergum, Judy Sheets and Barbara Conner were present.

MINUTES: The minutes of the August 9, 2017 regular meeting were presented. Ken Estes made the motion to accept the minutes as presented. Jim Siegfried seconded the motion. Motion carried 2-0. Mayor McBarnes abstained.

PUBLIC COMMENTS: None

POLICE DEPARTMENT: Troy Bacon, Police Chief, said he would like for the Board to approve Christopher Salaba. Troy said his start date would be September 4, 2017. Christopher Salaba said he is excited to be here. Mayor McBarnes said that he had the opportunity to sit with the candidates.  Jim Siegfried made the motion to approve the hiring of Christopher Salaba starting on September 4, 2017. Ken Estes seconded the motion. Motion passed 3-0. Mayor McBarnes performed Christopher Salaba’s Oath of Office. Mayor McBarnes said there would be a 2 minute recess.

ATTORNEY: Les Bergum, said he is working with Jack Dodd on the Amended bylaws, getting them ready for the Council meeting on Monday. The property on Willow St. has a lien on it for $13-15,000.00. Ed Pluhar is wanting to buy the property. Mayor McBarnes said that the owner, Christine, wants to walk away with something from the property.  He also said that we will get it back on for tax revenue. The question is to the Board do we want to give her something or nothing. Mayor McBarnes said he thinks the City should cut our losses. Ken Estes said he doesn’t want Ed Pluhar putting up a duplex on the property. Sam Payne said that he is wanting to put up 2 houses, since there are 2 lots there.

POLICE DEPARTMENT: Troy Bacon, Police Chief, said he would like to thank the Clinton County Coalition for the $1796.00 to purchase breathalyzer tests. Chief Bacon said that he would also like the Board to approve the Job Description change for the Assistant Chief, Scott Shoemaker. It would change from Non-exempt to Exempt. Jack Dodd, HR Director, explained that it only means he would be exempt from overtime. Ken Estes made the motion to amend the job description as of today for the Assistant Chief. Jim Siegfried seconded the motion. Motion passed 3-0. Chief Bacon said they were working on the Lexpol policies. The policies will be better and benefits are better. Officers can bring the app up on their phones. He stated that they are 98% complete and hopefully they will be done by September 1st. They would be able to go active Jan. 1, 2018.

BUILDING INSPECTOR:  Sam Payne, Building Inspector, said he had a request for a Building permit extension. At 3 E. Meredith St., they are wanting a 30 day extension. Jim Siegfried made the motion to give a 30 day extension to 3 E. Meredith St. Ken Estes seconded the motion. Motion passed 3-0. Sam had a contract for the demolition of 1110 John St. Mayor McBarnes signed the contract. Ryan with AAA wants a policy in place for having plumbing licenses. There was discussion on this. The land on 28 has some developers interested in it. We will not know who it is until after the 30th. There was discussion about the big pieces of equipment being left on the streets for long periods of time. Mayor McBarnes feels the City needs to tighten down of how long the equipment is being left on the streets.

FIRE DEPARTMENT: John Kirby, Fire Chief, said they have a quote from Global Emergency Products for repairs. Engine 3 is not able to pump foam. Engine 2 repairs will go to Center Twp. Trustee. Global is the only company that the Fire Dept. deals with. The price for Engine 3 is $2,770.86. This will come out of Equipment Repair – 101006362.000. Jim Siegfried made the motion to accept the quote from Global and take it out of Equipment Repair. Ken Estes seconded the motion. Motion passed 3-0. Chief Kirby turned in some New Fixed Assets: #10190 – Cable Cross Over, #10192 – Deadlift Platform, #10191 – Lat Pull Down Machine, #10188 – Free Standing Squat Rack, #10189 – Squat Rack. Chief Kirby said that the Smoke alarm blitz should be finished up this weekend.

PARKS DEPARTMENT: Park Superintendent, Joel Tatum said the last movie night is Sept. 1, Trolls will be playing. He said there would be free popcorn and chips. He gave an update on the shelter house rental – there have been 147 rentals and 37 more reserved. Joel said the Park only reserves from April – September. The Learning to Leap class will be doing some Christmas decorating at the park on Sept. 13th. The downtown baskets were sprayed August 14th.   The Barrell roll at the Park has been down for 17 years, it has finally been fixed. This has reached over 18,000 people on social media. He also said that Tues or Wed. the Gravity Rail should be installed. Jacks pack 3 – should be here by the end of the week. Joel said he noticed it was on sale, so they will give it to us at the sale price. The restrooms are coming along. Matt Ostler was wanting to know the specs for the handles. Joel said they were waiting on paving by the basketball court, little league diamonds. Joel said there was still wood from the tree that fell by the petting zoo. Joel said they are still waiting on the Barn roof. There was discussion about the overhangs and the Bell by the shelter house. Joel also mentioned that he would like to put up Educational signs by the Aviary.

STREET DEPARTMENT: Jason Forsythe, Street Superintendent, said that Kevin Evans was wanting Main St. from Washington St. to the Railroad closed on 8-3-17 from 6-10 p.m.   He is having Drug awareness at the Veterans Park. There was some discussion on this. Mayor McBarnes said they didn’t have enough information why he needed the road closed, so at this time they denied the request. Jason said he had a bid for a sub-frame for truck 17 for $1,800.00. He said he is wanting to take this out of MVH Repairs. Ken Estes made the motion to accept the bid for the repairs to truck 17 out of MVH Repairs (201001362.000). Jim Siegfried seconded the motion. Motion passed 3-0. Friday the Department is having safety training on the new machine. Jason said that the signs from TAPCO at Maish and Haven has a light out. His guys will be replacing it. Mayor McBarnes said there was a Sink hole in Ivy Tech parking lot. Jason was up there to barricade it off. Ed Laflen and his crew came to repair it. Mayor McBarnes said the County will pay us because the City’s manpower was used.

HUMAN RESOURCES:  Jack Dodd, said the Health Insurance committee went from 9 down to 5 people. There are 2 USB members, 2 Council and HR director, which is a non-voting member. Jack said that he has the SHRM conference on Monday and Tuesday, so he will be back on Wednesday.

UNFINISHED BUSINESS: None

NEW BUSINESS:  The Utilities have received some counterfeit bills, discussion followed on this matter. The city has purchased counterfeit pens for the departments to use. Todd Jackson with Jackson McCormick thinks we need to get the City properties appraised because values are up. The cost would be $9, 3750.00 plus expenses for the City and the Utilities. Jim Siegfried made the motion to get the City properties appraised. Ken Estes seconded the motion. Motion passed 3-0. Jim Siegfried made the recommendation that the City and Utilities split it 50-50. The bill will be paid out of BOW – Liability Insurance. Jason Forsythe, Street, said that Kevin Evans no longer needs the street closed.

CLAIMS: Claims were presented. Jim Siegfried made a motion to approve the claims as presented.     Ken Estes seconded the motion. Motion passed 2-0. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board adjourned the meeting.