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Wednesday, June 20, 2018

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Board of Public Works Meeting Minutes – Wednesday, June 28, 2017

The Board of Public Works and Safety met in a regular meeting on Wednesday, June 28, 2017 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Jack Dodd then prayed. Ken Estes, Jim Siegfried, Sam Payne, John Kirby, Scott Shoemaker, Brittany Parker, Jason Forsythe, Jack Dodd, Les Bergum, Judy Sheets and Barbara Conner were present. Troy Bacon was absent.

MINUTES: The minutes of the June 14, 2017 regular meeting were presented. Ken Estes made the motion to accept the minutes as presented. Jim Siegfried seconded the motion. Motion carried 3-0. The minutes of the Special Meeting on June 22, 2017 were presented. Jim Siegfried made the motion to accept the minutes as presented. Ken Estes seconded the motion. Motion carried 3-0.

PUBLIC COMMENTS: Jason Forsythe recognized Ken Estes’s birthday.

FIRE DEPARTMENT: John Kirby, Fire Chief, said he would like the Board to accept Russell Sheets as a new Firefighter. He has completed Firefighter 1 & 2, EMT course, Hazmat Tech Course, which is a huge benefit. Chief Kirby said that he would like him to begin work tomorrow.

Russell Sheets was sworn in by Mayor McBarnes as a new Firefighter. Mayor McBarnes recessed the meeting for 5 minutes.

Chief Kirby brought Kevin Evans, Center Twp. Trustee, up to speak. Kevin said, Center Twp was increasing the Fire Contract from $55,000.00 to $109,000.00. Jim Siegfried made the motion to accept the Fire contract with Center Township. Ken Estes seconded the motion. Motion carried 3-0.

POLICE DEPARTMENT:  Scott Shoemaker, Assistant Police Chief, said he has been working on the 4th of July. This includes Harvard Terrace parade and the Park.

Les Bergum prepared a Resolution for cell phones asking to authorize the sell @$99.00 per iphone 6.

RESOLUTION 17-06: A RESOLUTION AUTHORIZING SALE OF USED CELL PHONES AT PRIVATE SALE.   Ken Estes made the motion to adopt Resolution 17-06. Jim Siegfried seconded the motion. Motion carried 3-0.

Scott said Carol Price is wanting permission to put up United Way Banners down town. It would be from Sept. 15- Oct. 15. Mayor McBarnes said he didn’t see any problems with them putting the United Way Banners up.

ATTORNEY:  Les Bergum, opened bids for the Paving project.


Project 1: E. Armstrong street – from S. Jackson St. to S. Clay St. (995’x28)

Project 2: St. Mary’s Avenue – from E. Wabash St. to Wilshire Dr. (586’x26’, 458’x24’, (212’x16’)

Project 3: Maranatha Dr. –from S. Maish Rd. to Dead End (550’x18’)

Project 4: Fisher Street – from S. Clay Dead End (671’x24’)

Project 5: N. Clay Street – from E. Kyger St. to Washington Ave. (2,876’x24’)

Project 6: Monon Street – from W. Clinton St. to Railroad St. (664’x28’)

Project 7: Mapleleaf Drive – from E. Michigantown Rd. to N. Maish Rd. (1,563’x26’)

Project 8: E. Washington Street – from N. Clay St. to N. Maish Rd. (3,666’x28’, 860’x26’, 1,312’x24’)

Project 9: Clinton Street – from N. Columbia St. to N. Maish Rd. (352’x70’, 657’x48’, 3,269’x28’, 1,035’x26’, 1,672’x24’)

Project 10: Columbia Street – from W. Green St. to W. Walnut St. (713’x30’), 670’x26’, 1,690’x24’)

Project 11: Rossville Avenue – from W. Green St. to W. Morrison St. (1,688’x24’)

Project 12: Paris Street – from Franklin St. to N. John St. (620’x24’, 167’x16’)

Project 13: Eighth Street – from W. South St. to W. Armstrong St. (654’x12’)

Project 14: Clay Street – from W. Armstrong St. to S. Alhambra Ave. (809’x26’, 299’x24’, 1,203’x22’, 456’x20’)

Project 15: Hackett Street – from S. Columbia St. to S. Jackson St. (353’x22’, 361’x20’)

Project 16: South Street – from Dead End to S. Main St. (662’x24’, 1,833’x22’)

Project 17: Wabash Street – from S. Clay St. to S. Hoke Ave. (1,285’x26’, 1,657’x24’)

Project 18: Burlington Avenue – from Bob Sanders Dr. to E. Green St. (168’x26’, 487’x22’, 1,297’x20’)

Project 19: Green Street – from N. Jackson St. to Burlington Ave. (2,623’x24’)

Project 20: Short Columbia – from W. McKinsey St. to W. Avery St. (770’x14’)

Project 21: Bob Sanders Drive – from Bill Waddell Dr. to Burlington Ave. (950’x20’)

Project 22: E. Ohio Street – from Dead End to N. Clay St. (679’x10’)

Division A – Work to include:

  1. Machine Mill 2” of existing asphalt pavement as required
  2. Furnish and apply AE-T Tack Coat
  3. Furnish and place 2” of HM 9.5 mm Surface


Project23: (a) Construction of a new asphalt parking area on east side of fire station located at 256 S. Clay St. – approximately 6,000 square ft.

Work to include removal of existing asphalt and millings; grade, prepare and compact existing stone base; furnish and apply 3.5 inches of 25 mm asphalt base; furnish and apply 1.5 inches of 9.5 mm asphalt surface.


  1. City of Frankfort Sewer and Water Departments will provide adjustment of all Water Valves and Castings within the construction area.
  2. City of Frankfort to provide traffic control including barricades.
  3. City o Frankfort will machine sweep milled asphalt pavements prior to paving.
  4. City of Frankfort reserves the right to ultimately award its contract only as to such projects identified above as the City determines to be in the City’s best interests.

Project 24: S. Columbia Street to S. Fifth Street – W. Boone St. (333×20, 335×20, 346×20, 354×20, 333×20)

Project 25: S. Williams St. to S. Hoke Ave. – Maiden Ln. (407×26, 316×26, 307×26, 314×26)

Project 26: E. Wabash St. to E. Armstrong St. – S. Clay St. (331×22, 319×22, 332×22)

Project 27: Myrtle Ave. to Pratt St. – Blinn Ave. (440×26, 280×24, 119×24, 229×24, 177×24, 410×24, 192×24, 125×24)

Project 28: Rossville Ave. to Dolsen St. – W. Green St. (349×20, 321×20)

Project 29: N. Jackson St. to N. Clay St. – E. Barner St. (659×24, 337×24)

Project 30: W. Kyger St. to Gard St. – Milroy St. (610×22)

Project 31: Mikaela Dr. to Dead End (263×26)

Project 32: Wabash St. to Washington Ave. – N. Maish Rd. (3969×36)

Division C – Work to include:

Machine Sweep roads 24 hours post application.

Furnish and distribute door hangers to residential dwellings on treatment roads 24 to 48 hours pre-application.

Furnish and apply Reclamite Petroleum Maltene Rejuvenator per specifications


The bids were as follows:

Mayor McBarnes made the motion to take the bids under advisement. Ken Estes seconded the motion. Motion carried 3-0.

STREET DEPARTMENT: Street Superintendent, Jason Forsythe, said there were a few items that didn’t sell at the City auction. There were 2 desks, the Parks Dept. had a stove, which is being put in the Metal container, and a copy machine that didn’t sell. There were also 2 drills. Jim Siegfried made the motion to allow the Street Dept. to dispose of the items. Ken Estes seconded the motion. Motion carried 3-0. Jason said Joel Tatum asked him to see if the BOW would allow the JC’s to advertise their Spaghetti Run that will be in April 2018 at the Hot Dog Festival. Jim Siegfried made the motion to allow the advertising of the Spaghetti Run during the Hot Dog Festival. Ken Estes seconded the motion. Motion carried 3-0.

BUILDING INSPECTOR: Sam Payne, Building Inspector, asked for a 3 month building permit extension for 1151 W. Walnut Ave. Mayor McBarnes made the motion to extend the building permit for 1151 W. Walnut Ave. Jim Siegfried seconded the motion. Motion carried 3-0. Sam gave the following updates: This year there have been $676.16 in sign permits, building permit – 8,899.48, Street cuts – $4,412.00, Sidewalk – $4,436.50, MS – 4 $1,205.00, BZA – $70.00, CPC Fee – $353.00, Grass – $11,902.00, Parking – $6,375.00. Last year we put $38,329.14 into City General.

PARKS DEPARTMENT: Park Superintendent, Brittany Parker, said they were putting new trusses and a new roof on their Bear cage. They only received 1 bid, which was from Burns Building. Matthews didn’t turn a bid in.   The bid was for $11,570.00. They are wanting to pay $9,000.00 out of the Petting Zoo and $2,570.00 out of Park Building Repairs. After some discussion between the Board, Mayor McBarnes made a motion to table the bid for the Parks roof. Ken Estes seconded the motion. Motion carried 3-0. The movie Monster truck will be played at the Park on July 3, it was cancelled because of the rain. July 4th concerts will include Hunter Scott and Hunter Smith.

HUMAN RESOURCES: Jack Dodd, presented a contract from Cintas for Uniforms and cleaning supplies. Going with Cintas will save the City around $14,000.00 a year. Jim Siegfried made the motion to approve the contract with Cintas. Ken Estes seconded the motion. Motion carried 3-0.

UNFINISHED BUSINESS: Mayor McBarnes thanked Jim Siegfried for the dedication of the Fountain.


CLAIMS: Claims were presented. Ken Estes made a motion to approve the claims as presented. Jim Siegfried seconded the motion. Motion passed 3-0. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board Mayor Chris McBarnes adjourned the meeting.