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Tuesday, August 22, 2017

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Board of Public Works Meeting Minutes – Wednesday, May 24, 2017

The Board of Public Works and Safety met in a regular meeting on Wednesday, May 24, 2017 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken:

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Jack Dodd then prayed. Ken Estes, Jim Siegfried, Katrina Bell, John Kirby, Troy Bacon, Joel Tatum, Jason Forsythe, Jack Dodd, Les Bergum, Judy Sheets and Barbara Conner were present.

MINUTES: The minutes of the May 10, 2017 regular meeting were presented. Jim Siegfried  made the motion to accept the minutes with the correction of the year from 2016 to 2017. Ken Estes seconded the motion. Motion carried 3-0.

PUBLIC COMMENTS: Clark Beard discussed Relay for Life. He said that he was working with Kim Stevens. He said they want to put nice purple bows up on the poles around June 12th and would have them down by the 29th. The Relay for life is June 23rd. They would like to have the Mayor reading the names. Mayor McBarnes asked if any streets needed to be blocked off. It was discussed that maybe Short St. to Washington would need to be blocked off. Ken Estes made the motion to accept the Relay for Life. Jim Siegfried seconded the motion. Motion carried 3-0.

POLICE DEPARTMENT:  Troy Bacon, Police Chief, They have had 4,995 calls, the calls are down from last year. Chief Bacon said that he has been working with City Attorney Les Bergum on the Wrecker Policy. There was discussion that followed. Jim Siegfried made the motion to accept Policy 508- Wrecker Service. Ken Estes seconded the motion. Motion carried 3-0. Chief Bacon said that the department is accepting tips for crimes through Nixel.

HUMAN RESOURCES: Jack Dodd, said he has been working on the Nepotism Policy. He said the Resolution from 2012 does follow the state law. Changes to the Policy – A supervisor in a department can’t have any relatives in the department. Relatives may work in the same department as long as they are only workers and not supervisors. Mayor McBarnes said that any employee that it affects now would be grandfathered in. Jim Siegfried said anybody on Military Leave would be grandfathered in. Ken Estes made the motion to accept the Nepotism policy. Jim Siegfried seconded the motion. Motion carries 3-0. The HR Dept. went through training on the website for the application process. He said people will be able to apply on line in a week.

FIRE DEPARTMENT: John Kirby, Fire Chief, said he would like approval to hire Russell Sheets, which would be replacing Rick Ham. He is a Purdue grad and was in the Marine Corp for 5 years. HR Director Dodd said that Russell has been through the hiring process. Mayor McBarnes said that Chief Kirby has the consensus to send him to Public Safety Medical. Chief Kirby said that he had a weight room update. The radio proposal from RA Comm is $2,367.66. Jim Siegfried made the motion to accept the proposal from RA-Comm. Ken Estes seconded the motion. Motion carried 3-0. He also said that they are needing a standard size washer not a high power washer to wash clothes. He said he would like to go with McCollum TV & Appliance since they were the lowest bid and local. Their bid was $399.99. Chief Kirby says he wants to pay it out of 101006411.000 (furniture & fixtures). Ken Estes made the motion to accept the bid from McCollum TV & Appliance. Jim Siegfried seconded the motion. Motion carried 3-0.

PARKS DEPARTMENT: Park Superintendent, Joel Tatum, said they are needing to purchase a lawn mower with the additional money. He received 2 bids. One from John Deere for 11,076.00 and one from A & J Lawn Equipment for $9,572.20. He said that he would like to go with the A & J Lawn Equipment. Ken Estes made the motion to purchase the lawn mower from A & J Lawn Equipment. Jim Siegfried seconded the motion. Motion carried 3-0. The pool opens on Saturday May 27th. The baby pool is still losing water.  The concession stand at the TPA park, the stove only has 3 burners that are working and the glass is broken. The Board of Health said that we can’t use it. Joel said that he had a bid from McCollum TV & Appliance for $469.94. Mayor McBarnes said it was an emergency situation. Jim Siegfried made the motion to accept the bid from McCollum TV & Appliance for $469.94. Ken Estes seconded the motion. Motion carried 3-0. They need approval to hire 4 new Zoo Keepers, they are Betty Susong, Asaih Moore, Makenna Eldridge and Caden Stein. Jim Siegfried made the motion to approve the 4 new zoo keepers. Ken Estes seconded the motion. Motion carried 3-0.

STREET DEPARTMENT: Street Superintendent, Jason Forsythe, said the contract for the City Auction needs to be approved. Ken Estes made the motion to approve the contract for the City Auction. Jim Siegfried seconded the motion. Motion carried 3-0. Jason said that they have recycled 418,396 pounds. They have sorted 112,584 pounds at the department. Jason said the street department is down 2 part time employees. He has talked to Jack and has already started the hiring process. The MS4 inspection process we passed with flying colors. There was discussion on the roads and working on grants for this year.

BUILDING INSPECTOR: Katrina Bell, said Dan Burnette is wanting a 60 day extension on his building permit. Ken Estes made the motion to approve the 60 day extension. Jim Siegfried seconded the motion. Motion carried 3-0. 401 & 403 S. Jackson St will be in court at 10:00 Friday. 257 Blinn Ave. is moving into the second violation.

ATTORNEY:  Les Bergum, State Legislature has amended the recording fees, they will take effect 7-1-17. Les said that he worked with Jack on the Nepotism policy.

UNFINISHED BUSINESS: Kingery has started working with Architect on the brick.

NEW BUSINESS: None

CLAIMS: Claims were presented. Ken Estes made a motion to approve the claims as presented. Jim Siegfried seconded the motion. Motion passed 3-0. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board Mayor Chris McBarnes adjourned the meeting.