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Wednesday, November 22, 2017

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Board Of Public Works Minutes – March 22, 2017

The Board of Public Works and Safety met in a regular meeting on Wednesday, March 22, 2017 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken.

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Jim Siegfried then prayed. Ken Estes, Jim Siegfried, Sam Payne, John Kirby, Troy Bacon, Brittany Parker, Jack Dodd, Les Bergum and Judy Sheets were present.

MINUTES: Jim Siegfried made a motion to accept the minutes from the special meeting on March 13, 2017. Ken Estes seconded the motion. Motion passed 3-0. Ken Estes made a motion to accept the minutes from the regular meeting on March 8, 2017. Jim Siegfried seconded the motion. Motion passed 3-0.

PUBLIC COMMENTS: There were no comments.

POLICE DEPARTMENT: Police Chief Troy Bacon presented bids for VOIP phones. The bids were as follows:

  • CWG $4,950
  • Probyte $5,680
  • ACCS $7,060

Kent Estes made a motion to ratify the purchase from CWG, the lowest bidder, to be paid out of the telephone line item. Jim Siegfried seconded the motion. Motion passed 3-0. Troy Bacon stated that the building feasibility study report has been started. The police department is now accepting applications for police officers. Applicants must be twenty-one years of age, or older, pass a psychological test, and pass a background check. The deadline for applications is April 28, 2017. Troy Bacon also gave a report update on calls received by the Police Department. A total of 2,467 calls were received. 68 adult arrests were made. 415 traffic warnings were given.

FIRE DEPARTMENT: John Kirby gave department statistic updates as of March 21, 2017. The Fire Department received 488 calls consisting of; 163 EMS calls, 37 other service calls, 17 fire calls, 15 hazardous calls, 18 false alarms, 220 special incident type calls, and 18 good intent calls. John Kirby gave quotes received from APEX for 30, 90, and 180 days of recording for 12 cameras. Six cameras would be located at headquarters, three at station 2, and three at station 3. Jim Siegfried made a motion to approve the service for 30 days on 12 cameras for $4.891. John Kirby stated that the work out equipment that the Fire Department has, was donated by the YMCA 12 years ago. Ken Estes made a motion to approve the purchases of equipment from In Box Fitness for $1,2917.84, Sornex for $2,999, Amazon for $1,950, and from Rogue for $4,081.12. Jim Siegfried seconded the motion. Motion passed 3-03.

PARKS DEPARTMENT: Britany Parker presented the board with a bid for watering downtown flowers from Phillips for $5,900. Jim Siegfried made a motion to approve the bid to be paid out of service contracts. Ken Estes seconded the motion. Motion passed 3-0. Britany Parker also informed the board that they are in the process of preparing the petting zoo for the moving of the aviary. The parks department is also working with the Fire Department to have all Parks employees CPR certified. Jim Siegfried asked Britany to look for the information, regarding the log cabin, which was received a few years ago.

STREET DEPARTMENT: Nothing to report.

BUILDING INSPECTOR: Sam Payne stated that they are busy working with Ironmen and several other projects. As of March 22, 2017 they have had 17 city ordinance citations, 3 property maintenance citations, $150 in paid fines and $100 unpaid fines. In January the Building Inspectors office received 78 complaints, in February 61 complaints, and so far in March there have been 45 complaints.

ATTORNEY: Les Bergum gave a brief update on the demolitions. Les Bergum opened proposals for TPA Park Pool concessions:
Kevin Townsley- Owner of Hawaiian Shaved Ice
Mayor McBarnes asked the parks department if they would recommend Kevin Townsley. Britany Parker stated yes and that last year they had a good relationship with Kevin Townsley. Jim Siegfried made a motion to accept the proposal. Ken Estes seconded the motion. Motion passed 3-0.
Les Bergum opened mowing bids for the year 2017:
Warren Lawn & Landscape- Mow, trim & blow grass
clippings from public sidewalks -$45 per mow
Jim Siegfried made a motion to accept the bid from Warren. Ken Estes seconded the motion. Motion passed 3-0.
There were no 50/50 sidewalk bids. Ken Estes made a motion to extend the cutoff date until April 12, 2017. Motion passed 3-0.
There were no bids for the Neighborhood Center. Jim Siegfried made a motion to extend the cutoff date until April 12, 2017. Ken Estes seconded the motion. Motion passed 3-0.
Jack Dodd, HR Director, talked about expanding the city website to include HR department and job posting. He also asked the department heads to hold off on purchasing anything with the city logo. Jack Dodd is working on a standard logo be used.
Les Bergum stated that they have pending Park Restroom Phase II bids. Ken Estes made a motion to take Park Restroom Phase II off the table and open it for discussion. Jim Siegfried seconded the motion. Motion passed 3-0. Ken Estes made a motion to accept Ostler Farms services base bid of $110,000 alternate #1 of $2,000 for phase II park restrooms. Jim Siegfried seconded the motion. Motion passed 3-0.

UNFINISHED BUSINESS: Nothing to finish.

NEW BUSINESS: Nothing new.

CLAIMS: Claims were presented. Ken Estes made a motion to approve the claims as presented. Jim Siegfried seconded the motion. Motion passed 3-0. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board Mayor McBarnes adjourned the meeting.

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