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Board of Public Works Meeting Minutes – Wednesday, February 8, 2017

The Board of Public Works and Safety met in a regular meeting on Wednesday, February 8, 2017 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken.

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance.  Judy Sheets then prayed. Ken Estes, Jim Siegfried, Sam Payne John Kirby, Troy Bacon, Joel Tatum, Les Bergum, Judy Sheets, Barbara Conner and Jack Dodd were present.

MINUTES:   The minutes of the February 8, 2017 regular meeting were presented. Ken Estes made a motion to approve the minutes. Jim Siegfried seconded the motion. Motion passed 3-0.

PUBLIC COMMENTS: Gary Decker spoke to the Board about the intersection of Armstrong & Harrison St. He said that with cars parked on the road, it is hard to see. Mayor McBarnes asked Jason if he would like to speak, because he has been working on this same thing.

HUMAN RESOURCES: Jack Dodd, said that he was happy to be here. The city has been very welcoming. Mayor McBarnes mentioned to Jack that he would like him to work on a City wide database. He wants it to include, Name, Birthday, Employee number and Anniversary date when the employee started. Jack said that would be a good way to acknowledge employees. It was mentioned that there was going to be a luncheon for city employees on Thursday at 11:30.

POLICE DEPARTMENT: Troy Bacon, Police Chief, asked for permission to purchase new equipment from Equipment Word Systems, digital voice and it is compatible with the VOIP system. The police department has around $25,000.00 in the telephone line item. The new phone equipment would cost around $16,711.00. Jim Siegfried made the motion to have a record of intent to make a special purchase . Ken Estes seconded the motion. Motion passed 3-0. Chief Bacon said they needed 3 new Ford Interceptors, the price would be $13,822.39 plus $3,528.49, for a total of $17,350.88. He stated that all of the vehicles are put together the same way. He said they would pay for these out of Public Safety LOIT, police item. Ken Estes made the motion to spend $17,350.88 out of Public Safety LOIT-police. Jim Siegfried seconded the motion. Motion passed 3-0. March 11, they are having coffee with a cop. Statistics update: 1556 calls, 44 arrests, 147 tickets and 180 warnings.   Chief Bacon said Friday at noon they were having a luncheon for Marian, who would be retiring.

ATTORNEY:  Les Bergum, City Attorney, opened the sealed bids for Phase 2 Parks Restroom.

Ostler Farms – $110,000.00 for both restrooms. He bid the alternate, adding electric heaters to both restrooms, for $2,000.00.

Tri Tech Construction- $140,698.00 for both restrooms.   They have a $7,035.00 Bid guarantee. They also bid $4,196.00 for the alternate.

Master Built Construction, Inc. – $134,950.00 for both restrooms. They have a $6,747.50 Bid guarantee. They also bid $3,000.00 for the alternate.

HP Legacy, Inc. – $190,000.00 for both restrooms. They have an alternate bid of $1,200.00.

Mayor McBarnes suggested taking the bids under advisement. Jim Siegfried made the motion to take the bids for the Park restrooms under advisement. Ken Estes seconded the motion. Motion passed 3-0. Mike Slocum was here from American Structurepoint. AMENDMENT NO. 2, between the City of Frankfort and American Structurepoint. Ken Estes made the motion to accept the Amendment No. 2. Jim Siegfried seconded the motion. Motion passed 3-0.

FIRE DEPARTMENT:   John Kirby, Fire Chief, commented that they are getting their sidewalks put in on Maish Rd. Chief Kirby said they received a bid from Apex Security for Headquarters. The TruVision Camera System would consist of 2-TruVision 8 Channel NVR with 2 TB storage, 11 1.3MP Bullet Cameras, 2 4-port POE switches and labor to install, program, train and adjusting for $5,991.00. Option 2 would consist of 1 TruVision 16 Channel NVR with 4 TB storage, 11 4MP Varifocal Bullet Cameras, 2 4-port POE switches and labor for installation, programming, adjusting and training. The cost would be $10,556.00.

Station 2 bid: TruVision Camera System would consist of 1 TruVision 4 channel NVR with 1 TB storage, 4 1.3 MP Bullet Cameras and labor for installation, programming, adjusting and training. The cost would be $1,513.00.

Station 3 bid: would be 1 TruVision 8 Channel NVR with a TB storage, 4 1.3MP Bullet cameras, and labor for installation, programming, adjusting and training. The cost would be $1,685.00.

Mayor McBarnes suggested cutting some cameras at Headquarters. He also mentioned getting them hooked into central dispatch. There was more discussion about this. Chief Kirby will bring new quotes back to the next board meeting. Chief Kirby mentioned the larger diameter supply hoses. Mr. Evans, the new Center Twp. Trustee said he would be in favor of buying the hoses for Engine 2. Larry Laughner, Union Twp., said he would set aside $1000.00-$2,000.00. Jim, Washington Ave. Twp., said he would set aside $2,000.00 for equipment. The MES quote for Engines 1, 3 and 4 is $18,169.00 to supply the 3 engines. Mayor McBarnes suggested that they bill the townships, so we wouldn’t have to pay and then get reimbursed. Ken Estes made a motion to not exceed $18,000.00 from MES out of Public Safety LOIT. Jim Siegfried seconded the motion. Motion passed 3-0.

PARKS DEPARTMENT:   Joel Tatum, Parks Superintendent, is going to put out a Request for Proposals to water flowers. He made mention that there are 105 hanging baskets and 46 flower pots. Watering and fertilizing would be required every other day. Watering flowers would be paid out of contract services. Jim Siegfried made the motion to send out the RFP’s. Ken Estes seconded the motion. Motion passed 3-0. The 2 companies that they will send to is Phillips and Smith’s Farms. Joel mentioned that on the 4th of July at the park, they would have Hunter Smith’s band playing from 6-9.

STREET DEPARTMENT: Jason Forsythe, Superintendant, mentioned that he talked to Principal Stephanie West of Suncrest, because from Suncrest to Rossville Ave., the kids walk down the middle of the street.   They are having to place staff members there. Jason feels there needs to be 3 no parking anytime signs from the back side of Hoops to Suncrest. Another area that Jason mentioned is Burlington Ave. from Green St. to Washington Ave. the people have driveways there. Jason’s recommendations is, there should be no parking signs on both sides of the street. The amount of traffic is a concern. Councilman Clarence Warthan agrees with Jason. There was some discussion that followed. Jason said at the next meeting he will decide what they should do. That will give him 2 weeks to talk to the neighbors along there. E. Armstrong St. – NE to South on Harrison and Armstrong he wants to speak to the neighbors. There has been a complaint on E. Ohio – Kelly – Fudge. Jason said he will come back to the next meeting on March 8 after talking to residents along Harrison – Clay. Jason said they are needing new DumpHoppers. They could get them for $1100.00 each. They would go to Angola to pick it up, so it would save on the delivery. They would pay this out of Sanitation, 225001361.000. Jim Siegfried made the motion to the purchasing of DumpHoppers not to exceed $2,300.00 and the street department picking them up. Ken Estes seconded the motion. Motion passed 3-0.

BUILDING INSPECTOR: Sam Payne, Building Inspector, said David Hunter at 3 E. Meredith St. is needing a 90 day extension on his building permit. Jim Siegfried made the motion to extend David Hunter’s permit for 90 days. Ken Estes seconded the motion. Motion passed 3-0. Sam mentioned that they have 2 clean ups going on. One is CVS parking lot and the other is 452 N. Johns.. Sam thanked the police department and Jason for their help. At 757 W. Green, city cleaned it up and the truck is to be towed next week. There are some demolitions in process. They are at 1201 N. John St., 603 & 607 Sims St., and 1110 N. John St. The Blinn Ave property is in court. Mayor McBarnes mentioned South & Clay property of Waggoner’s. They still have a pile. Washington St. update, Brian Ridenour will be ½ price if we take brick to land fill. He will haul dirt in. There was discussion that followed. Ridenour is the first step, then Kingery and then dirt.

UNFINISHED BUSINESS: Jim Siegfried said he had the Red Cross Lease Agreement. First year will be $200.00/month. The second year will go up to $250.00/month. The third year will be $300.00/month. Jim Siegfried made the motion to accept the Red Cross Lease agreement. Ken Estes seconded the motion. Motion passed 3-0. Mayor McBarnes signed the agreement. There was one conflict of interest from Jeff Moore, Co-owner of CR & Moore Striping. Ken Estes made the motion to accept the conflict of interest. Jim Siegfried seconded the motion. Motion passed 3-0.

NEW BUSINESS: None

CLAIMS:  Claims were presented. Ken Estes made a motion to approve the claims as presented and Jim Siegfried seconded the motion. Motion carried 3-0. The claim docket was signed.

ADJOURNMENT:   There being no further business to come before the board, adjourned the meeting.