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Board of Public Works Meeting Minutes – January 25, 2017

The Board of Public Works and Safety met in a regular meeting on Wednesday, January 25, 2017 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken.

Ken Estescalled the meeting to order and led the assembly in the Pledge of Allegiance. Jim Siegfried then prayed. Ken Estes, Jim Siegfried, Sam PayneJohn Kirby,Troy Bacon, Joel Tatum,Les Bergum,Judy Sheets and Barbara Conner were present. Absent: Mayor McBarnes.

MINUTES: The minutes of theJanuary 11, 2017 regular meeting were presented. Jim Siegfriedmade a motion to approve the minutes. Ken Estesseconded the motion.
PUBLIC COMMENTS:None

ATTORNEY: Les Bergum, City Attorney, Need to send out invitation to bid for the Frankfort Parks replacement restroom Phase 2. Same plans and specs as the 1st phase, the building will be identical as the first building. The advertisement needs to be published on January 31, 2017 and Feb 7, 2017. Bids will be opened on February 22, 2017. Ken Estes made the motion to start the bidding process. Jim Siegfried seconded the motion.

Attorney Les Bergum left immediately following his discussion after the Phase 2 Park Restrooms.

POLICE DEPARTMENT: Police Chief Troy Bacon, Since Jan 1, 2017, there have been 674 calls. There have been 22 arrest, 7 were for drugs and 11 were alcohol related and the others were for various things. Chief Bacon said that he had a quote for 3 new filing cabinets that lock. He said they were going with 3 – 26 ½ 4DR VERT LT GRAY for a total cost of $562.47. Jim Siegfried made the motion. Ken Estes seconded. Motion was approved. Chief Bacon said they are needing to replace some cars. He received a quote from Bloomington Ford for 3 new Ford Explorers. This would be paid out of Public Safety LOIT. We have budgeted $95,000.00 for new vehicles for this year. The remainder of the money would be spent on putting the equipment in the explorers. Jim Siegfried asked Chief Bacon if it was beneficial to go with SUV’s instead of cars. He explained that the cars aren’t getting any bigger and they aren’t big enough to have all their equipment inside that they need. Jim Siegfried made the motion to accept the Bids from Bloomington Ford for 3 new Ford Explorers. Ken Estes seconded the motion. Motion was approved.

FIRE DEPARTMENT: Fire Chief John Kirby, turned in a Fixed Asset for 8 chairs. Chief Kirby introduced the department’s newest captain, Matt Stidham. He has been with the department since July 1999. He has been the EMS captain for 14 years. He is in charge of the EMT training within the department. Chief Kirby said that Engine 4 was the department’s spare engine. When Engine 3 went down, they had to move equipment from it to their spare engine. Chief Kirby said that, he would like to get the needed equipment to stock the spare engine. He figured it would cost around $4,400.00 to do this. Chief Kirby stated that he encumbered money for garage doors, so he will have the $12,000.00 that was budgeted in Public Safety LOIT. Chief Kirby said that he would bring in the quotes for the equipment at the next meeting. He also mentioned that the Department would like to buy a stereo for their Weight room. The cost would only be $300-400.00. Ken Estes agreed and said that they could go ahead and purchase it and wouldn’t need to get approval. Chief Kirby asked the Board to ratify the Center Twp. Fire contract. Ken Estes made the motion to ratify the Center Twp Fire contract. Jim Siegfried seconded the motion.
PARKS DEPARTMENT: Joel Tatum, Parks Superintendent. Joel wants the approval to hire Rudy Cheezman for a Part-time position. He has already volunteered 540 hours. He is from the Parkview Home. The Park’s Department will pay him $8.00/hr – 15 hours a week. The background check is back and they are just waiting on his drug test. Ken Estes made the motion to hire Rudy Cheezman part-time pending the drug test results. Jim Siegfried seconded the motion. Joel made mention that the Park electric bill for the Christmas lights were $4,163.99. Joel updated the Board on the Crossing work that began Jan. 18th. The students work Monday, Wednesday, Thursday and Friday, and it has been working out really well. Grace Gross is the team leader that they communicate with. He also mentioned that they would hopefully have all the Christmas Lights down this week. The TPA park restrooms, they are working on the inside. The second set of restrooms in Phase 1, they have started the footers. On another note, not as the Park Superintendant, but for the Jaycees, The Jaycees are preparing for the Spaghetti Run, which is April 1, 2017. It will begin and end at the Fairgrounds. The Jaycees are needing permission for road closures. Jim Siegfried made the motion to allow the Jaycees to have roads closed for the Spaghetti Run. Ken Estes seconded the motion.

STREET DEPARTMENT: Jason Forsythe, Not Present
BUILDING INSPECTOR: Sam Payne, Building Inspector, updated the Board on the purchase of his computers. He said that Shane was still negotiating the purchase of the computers. John Large and Sam Payne will be attending MS4 training. Butler Fairman &Seufert helped arrange this. This will be at no cost to the city. Sam mentioned that they are needing to do 50/50 bids and mowing bids. The Jackson Street demolition is down and should be cleaned up by the end of the week. Sam Payne asked the Board to approve the extension of Roger Brown, 2020 E. Green St., building permit for 6 months. Jim Siegfried made the motion to approve the extension of Roger Brown’s building permit for 6 months. Ken Estes seconded the motion.

UNFINISHED BUSINESS: None

NEW BUSINESS:The conflicts of interest were brought before the board. They were from: James Skinner, Craig Rutledge, Brad Pickard, Matthew Stidham and Joel Tatum. Jim Siegfried made the motion to approve the conflict of interest. Ken Estes seconded the motion.

CLAIMS: Claims were presented. Jim Siegfried made a motion to approve the claims as presentedand Ken Estesseconded the motion. The claim docket was signed.

ADJOURNMENT: There being no further business to come before the board, Ken Estes adjourned the meeting.

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