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Board of Public Works Meeting Minutes – December 8, 2016

The Board of Public Works and Safety met in a regular meeting on Thursday, December 8, 2016 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken.

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Ken Estes then prayed. Ken Estes, Jim Siegfried, Sam Payne John Kirby, Troy Bacon, Joel Tatum, Jason Forsythe, Les Bergum, Judy Sheets and Barbara Conner were present.

MINUTES:   The minutes of the 2016 regular meeting were presented. Jim Siegfried made a motion to approve the minutes. Ken Estes seconded the motion. Motion passed 3-0.

PUBLIC COMMENTS:  Nathaniel Snyder attended to discuss the Fire & Ice. The date is Sat. Jan. 14, 2017. They are asking for some roads to be closed, Main St and Clinton and Washington St. ½ block to the West. During the Fire & Ice Festival, they are planning on having zipline, skating rink and a mechanical snow board ride. A-1 provides the Zipline, skating rink and snowboarding. According to City Attorney, Les Bergum, A-1 will need to provide insurance for this day. Nathaniel asked if the City had a forklift they could use to unload the ice. Jason Forsythe said he would see that one was there. There was discussion with the Board and Mayor McBarnes decided it would be better to have one of the City operators run the forklift. Jim Siegfried made a motion to approve the Fire and Ice Festival providing the City is added to their insurance. Ken Estes seconded the motion. The motion carried 3-0.

Dr. Snider presented Mayor Chris McBarnes with an award for Certified Drug Free work place. All drug and alcohol tests have come back negative for over a year.

BUILDING INSPECTOR: Sam Payne, Building Inspector, mentioned that Vectren had disconnected gas to 758 Magnolia St. and 1456 Central Ave.   They are getting ready for demolition of these properties. They are still working on Washington Ave. and N. Jackson St. Jay Large is working on parking contracts. Sam mentioned that the board wave fees for the Washington Ave. project. Jim Siegfried made the motion to wave the fees for the Washington Ave. project. Ken Estes seconded. Motion carried 3-0.

PARKS DEPARTMENT  Joel Tatum, Parks Superintendent asked for permission to allow the Horseshoe league to have a tournament on July 30th and 31st. Jim Siegfried made a motion to allow the Horseshoe league to use Dorner Park for their tournament. Ken Estes seconded the motion. Motion carried 3-0. Joel said he sent out 3 requests for proposals for replacing a garage door on their main building at the park. He received 2 bids back. He received one from Town & Country with windows for $ 1,990.00 and the other bid came from Steve’s Overhead door for $2,035.00. Joel asked that the board accept the bid from Town & Country for $1,990.00. Ken Estes made a motion to accept the proposal from Town & Country. Jim Siegfried seconded the motion. The motion carried 3-0. Joel presented to the board that at the park, they would like to team up with The Crossing and teach the students job skills. Kevin, The Crossing Regional Coordinator from Lafayette and Frankfort, told the board right now they are busing students from Carroll County to The Crossing.  The idea of this program is to teach the students soft skills and job skills. At the park, the students would be cleaning the park. The students would have a job coach from the park. Joel told the board that they have added into their budget for next year, $15,000.00, which is $7,500.00 per semester. A lot of problems at the park are from teens, Joel was hoping with teens working there, they wouldn’t have as much of a problem with other teens. Jim Siegfried made the motion to accept the participation with the Crossing in 2017. Ken Estes seconded the motion. Motion passed 3-0.   Joel asked the BOW to ratify a new hire.   Ricky Birge started 12-2-16. Ken Estes made the motion to ratify Ricky Birge’s hire date. Jim Siegfried seconded the motion. The motion carried 3-0. Joel mentioned to the board that he had a meeting with Aquatic Management in November to discuss the 2017 season. Ken Estes said the meeting went well and that the pool will be getting more life guards for the 2017 season. Ken Estes made the motion to accept the Pool contract with Aquatic Management for 2017. Jim Siegfried seconded the motion. Motion carried 3-0.   Joel mentioned to the Board that the Christmas donations were up over $1,500.00 from last year.   A Girl Scout troop from Clinton Prairie is in the lead by $63.00 in the shelter house competition.

POLICE DEPARTMENT:  Police Chief Troy Bacon gave a comparison on police activity from Jan. 1 – Dec. 6 2015 and 2016. Calls for service are down 14% this year. Traffic stops are up 3%, violations cited down 5% , violations warned are down 25%, adult arrests for drugs are up 20 % and DUI arrests they are up 38%. Juvenile arrests for drugs are down 36% and alcohol arrests are down 5%. Chief Bacon is wanting to put requests for proposals out for all the tile on the 1st floor.   We will start the bid process from Dec. 15th thru Dec. 29th. Ken Estes made a motion to send out requests for proposals for the Police Dept. tile. Jim Siegfried seconded the motion. The motion carried 3-0.

FIRE DEPARTMENT  Fire Chief John Kirby, stated that there is a 38% decrease in fire calls since they have been doing the smoke detector blitz, fire inspections and fire prevention at the schools. Chief Kirby stated with the Hot Dog Festival proceeds, they have Christmas Holiday Heros. Each shift adopts a family. The names are given to the department by the Boys & Girls Club. On Dec. 21, the department will take them to WalMart and shop for them. They will have pizza with them and then send them home with groceries.

STREET DEPARTMENT:  Jason Forsythe, Street Superintendent, said that they are needing tires and plows for the 1 tons. They will run around $5,000.00. We will take $2,500.00 from MVH and $2,500 from Sanitation.   Jason mentioned that they used a City vehicle to go to Aurora, IL to pick up trash cans. The city saved $960.00, since they went and picked them up. Mayor McBarnes gave the department permission to do this. Jason said he had a quote for $6,200.00 for 2 LED stop signs for Maish and Haven. They will get other quotes for this.   Jason presented a contract from Wessler Engineering for inspections in the amount of $6,500.00. Mayor McBarnes suggested that Les look over the contract before the next meeting. The contract has to be signed by May 2017. Jason informed the Board that the department adopted 3 families, 6 kids, to buy Christmas for. They are taking them to WalMart to shop. Wayne Webster’s family will be helping the department shop.

ATTORNEY:  Les Bergum, City Attorney will look over the agreement with Wessler Engineering. Concerning the Softball diamond, Frankfort School Board has signed the interlocal agreement with the City of Frankfort. Jim Siegfried made the motion to approve the interlocal agreement as amended. Ken Estes seconded. Motion carried 3-0. Area IV has signed a 3 year lease agreement at $400.00 per month, this includes 1 reserved parking space. Jim Siegfried made the motion to accept the lease agreement. Ken Estes seconded. Motion carried 3-0. Joe Root and USB petition the council for annexation. If USB agrees, they will extend their service of water and sewage. Jim Siegfried made the motion to approve the use of the remonstrate waiver. Ken Estes seconded. Motion carried 3-0. Les mentioned there have been a couple of complaints with the Regions Bank Building owner. Les said that he will be filing 1055 Gentry St in court.

UNFINISHED BUSINESS: The meeting for Dec. 22 has been rescheduled for Dec. 29th at 2:00 to finish up year end business. Ken Estes made a motion to reschedule the next meeting to Dec. 29 at 2:00. Jim Siegfried seconded. Motion carried 3-0. Mayor McBarnes made the motion to accept the bid from J & D Turf for the Softball diamond. Ken Estes seconded the motion. Motion carried 3-0. Mayor made the motion to accept Perlee’s bid at $13,500 for the dug out. Jim Siegfried seconded the motion. Motion carried 3-0. Mayor McBarnes made the motion to accept the bid from Bailey Fence for the fence. Ken Estes seconded the motion. Motion carried 3-0. Wed., Dec. 14 is the Open House at Old Stoney from 3-7:00.

NEW BUSINESS:  Holiday Schedule was presented .. Ken Estes made the motion to accept the 2017 Holdiay schedule including the floating holiday policy. Jim Siegfried seconded the motion. Motion carried 3-0. Mayor McBarnes made a motion to update Pg. 53 in the Handbook regarding smoking in City vehicles. Jim Siegfried seconded the motion. Motion carried 3-0. Chief Bacon would like to ratify the hiring of Tyonne Neal. Ken Estes made the motion to ratify the hiring of Tyyon Neal. Jim Siegfried seconded the motion. Motion carried 3-0. Mayor Mc Barnes mentioned to the Dept. Heads, if there is anything that they need Kerry to help do, it needs to go through Tina Stock first. The board is going to accept bids for taking care of the Neighborhood Center.   The S. Maish Rd. project has concluded for winter and will be finished in the spring. The road is open.

CLAIMS: Claims were presented. Jim Siedgfried made a motion to approve the claims as presented and Ken Estes seconded the motion. Motion passed 3-0. The claim docket was signed.

ADJOURNMENT:   There being no further business to come before the board Mayor McBarnes adjourned the meeting.