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Board of Public Works Meeting Minutes – December 29, 2016

The Board of Public Works and Safety met in a regular meeting on Thursday, December 29, 2016 at 2:00 PM in the Council Chamber, 301 East Clinton Street, Frankfort, Indiana. The following action was taken.

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Jim Siegfried then prayed. Ken Estes, Jim Siegfried, Sam Payne John Kirby, Troy Bacon, Joel Tatum, Jason Forsythe, Les Bergum, Judy Sheets and Barbara Conner were present.

MINUTES:   The minutes of the December 8, 2016 regular meeting were presented. Ken Estes made a motion to approve the minutes. Jim Siegfried seconded the motion. Motion passed 3-0.

PUBLIC COMMENTS:  None

RESOLUTION 16-16:  A Resolution to aid recreation facility and programs of Clinton County YMCA. City Attorney, Les Bergum explained that the City was donating $25,000.00 to the YMCA, 950 S. Maish Road for asphalting their drive from Maish Rd. to the front entrance of the facility. Jim Siegfried made the motion to adopt Resolution 16-16. Ken Estes seconded the motion. Motion passed 3-0. Mayor McBarnes presented Carol Price with a check for $25,000.00.

BUILDING INSPECTOR:  Sam Payne, Building Inspector, Bryan Ridenour finished the demolition of 755 Washington Ave., 758 Magnolia Ave., and 1456 Central Ave., According to Sam Payne, Bryan Ridenour will come back in the spring and resurface and plant grass seed. 456 N. Clay, 351 S. Clay and Gentry St. will be going to court. Washington St. project – Mr. Kingery of Kingery and Sons Construction will be in to get the contract. The Building Inspectors Office had 10.63% of their budget unspent.

PARKS DEPARTMENT:   Joel Tatum, Parks Superintendent, Christmas donations are up $22,123.84 this year. The Santa house donations are down $300.00 from last year. Joel informed the Board that the snowflake arch got hit on 12-28-16. He didn’t believe the damage was too bad. The Parks Department had 7.11% of their budget unspent.

POLICE DEPARTMENT:  Police Chief Troy Bacon, Jake Myers was promoted to Captain on the 2nd shift – on 11-14-16. Chief Bacon said that Jake Myers promotion needed to be ratified.    Jim Siegfried made the motion to accept and ratify Jake Myers promotion. Ken Estes seconded the motion.   Motion carried 3-0. Chief Bacon said that The Farmers Bank Lease needs to be ratified. Ken Estes made the motion to ratify The Farmers Bank Lease. Jim Siegfried seconded the motion. Motion passed 3-0. Chief Bacon said that he needs the Board to ratify the purchase of the K-9 for $13,000.00. The new K-9 will be able to apprehend suspects. He wants to purchase a K-9 door popper for $3,079.00. The door popper allows the dog to open the door. Ken Estes made the motion to purchase a K-9 door popper. Jim Siegfried seconded the motion. Motion passed 3-0. Chief Bacon also mentioned that they would be getting a refund of about $8,400.00 for the Bullet proof vests grant. The money will need to go back into Public Safety Loit.. The Police Department had 6.38% of their budget unspent.

FIRE DEPARTMENT:   Fire Chief John Kirby. Jeremy Warren resigned as Captain, he is going back to Station 2 as a Lieutenant. Ken Estes made the motion to accept Jeremy Warren’s resignation as of Jan. 4, 2017. Jim Siegfried seconded the motion. Motion passed 3-0. Matt Stidham will be the new Captain for A crew. He will take the position as of Jan. 5, 2017.   Jim Siegfried made the motion to accept the promotion of Matt Stidham to Captain. Ken Estes seconded the motion. Motion passed 3-0. Aaron Harper will be promoted to Division Captain on Jan. 1, 2017. Erin Kinslow resigned as the Division Captain and will go down to 1st class Firefighter.   Jim Siegfried made the motion to approve the change of Aaron Harper and Erin Kinslow. Ken seconded the motion. Motion passed 3-0. The Fire Dept. had 5.48% of their budget unspent.

STREET DEPARTMENT:  Jason Forsythe, Street Superintendent, Jason said that he would be starting the hiring process for the recycling position. Mayor Chris McBarnes agreed that this person should be involved with the Solid Waste District. They placed 2 new radios in trucks. According to Jason Forsythe, they received a couple of bids for a UTV to be able to plow snow and spread salt on the sidewalks. The 2 bids that were received were from Phoenix Lawn & Garden and John Deere.

Ken Estes said he feels like they will get a better deal going with a new UTV verses a used one. Mayor McBarnes agreed. Ken Estes made the motion to accept the bid from Tri Green Tractor (John Deere). Jim Siegfried seconded the motion. Motion passed 3-0. MVH had 5.76% of their budget unspent. Sanitation had 10.63% of their budget unspent.

ATTORNEY:  Les Bergum, City Attorney, Police Department received a bid from Josh Swinford Construction for their flooring. Their bid was $39,152.40 for all the flooring on the first floor of the police department. According to Chief Bacon, he contacted 3 companies to give bids, but they only received one back. Mayor McBarnes suggested that they table the bid. Jim Siegfried made the motion to table the bid for the flooring at the Police Dept. Ken Estes seconded the motion. Motion passed 3-0.   Received the signed Lease agreement for room 7 – Clinton Co. Republicans. The monthly price is $350.00. This is a 3 year lease. The City will install internet and telephone for them. Jim Siegfried made the motion to accept the lease with the Clinton Co. Republicans. Ken Estes seconded the motion. Motion passed 3-0. The City received the signed lease from the County for 2 rooms. The lease needs Mayor McBarnes signature. Mayor McBarnes signed the Lease agreement with the County. Mayor McBarnes suggested putting request for proposals out for the Neighborhood Center.

UNFINISHED BUSINESS: The Encumbrances for 2017 were presented and approved.

Ken Estes made the motion to approve the 2017 Encumbrances. Jim Siegfried seconded the motion. Motion passed 3-0

NEW BUSINESS:  The mayor signed a conflict of interest for Mitchell Cottrell. Ken Estes made the motion to approve the conflict of interest. Jim Siegfried seconded the motion. Motion passed 3-0.

CLAIMS:  Claims were presented. Ken Estes made a motion to approve the claims as presented and Jim Siegfried seconded the motion. Motion passed 3-0. The claim docket was signed.

ADJOURNMENT:   There being no further business to come before the board Mayor McBarnes adjourned the meeting.