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Common Council Meeting Minutes – Monday, June 13, 2016

Regular Meeting, Common Council, IT Data Center, 1050 Washington Avenue, Frankfort, IN 46041, Monday, June 13, 2016, 7:00 p.m.

The Common Council met in a regular meeting on June 13, 2016 in the IT Data Center, 1050 Washington Avenue, Frankfort, Indiana at 7:00 PM and the following action was taken:

Mayor Chris McBarnes called the meeting to order, and led the assembly in the Pledge of Allegiance.  Lewis Wheeler then prayed. Upon roll call the following members were present:    Eric Woods, Joe Palmer, Jim Moyer, Clarence Warthan, Wanda Mitchell, Lewis Wheeler, and Todd Corrie.    Also present:  Les Bergum, City Attorney and Judy Sheets, Clerk-Treasurer.

MINUTES

The minutes for the May 23, 2016 regular meeting were presented.   Clarence Warthan made a motion to approve the minutes from the May 23 2016 regular meeting.  Todd Corrie seconded the motion.  Upon roll call vote seven “ayes” were recorded.  Motion passed.

PUBLIC COMMENTS

Richard Greeno stated that the Rotary had restored the caboose at the TPA Park a few years back and that it now needs painted.  Richard stated that the Rotary will be painting the caboose in a few weeks.

ORDINANCE 16-05:   AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF FRANKFORT, INDIANA, ANNEXING CERTAIN TERRITORY TO THE CITY OF FRANKFORT, INDIANA, FOLOWING RECEIPT OF A VOLUNTARY PERITION, PLACING THE SAME WITHIN THE CORPORATE BOUNDARIES THEREOF ANDMAKING THE SAME A PART OF THE CITY FRANKFORT, INDIANA (THE GOLF COURSE ANNEXATION.

Joe Palmer made a motion to pass Ordinance 16-05 on the Third Reading.  Jim Moyer seconded the motion.  Upon roll call vote seven “ayes” were recorded.  Ordinance 16-05 passed on the Third Reading.

ORDINANCE 16-09:   AN ORDINANCE AMENDING STORM WATER MANAGEMENT ORDINANCE AS TO STORM WATER USER FEES.

Les Bergum stated that this is involving the language in Ordinance 13-04 that was enacted in 2013 and had a sunset clause where the storm water user fees were only through December 31, 2016.  Jim Moyer made a motion to read Ordinance 16-09 by title only.  Wanda Mitchell seconded the motion.  Upon roll call vote seven “ayes” were recorded.  Motion passed.  Ordinance 16-09 was read by title only.  Les Bergum stated that part A sets the monthly user fee at $4.83 and part B is for nonresidential storm water user fees.  Clarence Warthan made a motion to pass Ordinance 16-09 on the First Reading.  Jim Moyer seconded the motion.  Upon roll call vote seven “ayes” were recorded.  Ordinance 16-09 passed on First Reading.

RESOLUTION 16-10:   A RESOLUTION WAIVING NON-COMPLIANCE WITH FILING DEADLINE FOR FILING OF FORMS CF-1/PPOF FEDERAL MOGUL CORPORATION.

Les Bergum explained the waiver and the non-compliance of the CF-1/PP which was dated May 16, 2016 and received by the City of Frankfort on May 19, 2016.  Discussion followed.  Joe Palmer made a motion to pass Resolution 16-10.  Wanda Mitchell seconded the motion.  Upon roll call vote five “ayes” – Eric Woods, Wanda Mitchell, Joe Palmer, Clarence Warthan, James Moyer and two “nays” – Todd Corrie and Lewis Wheeler.  Resolution 16-10 passed 5-2.

OLD BUSINESS

Three CF-1/PP forms were presented for Federal Mogul.  Discussion followed.  Jim Moyer stated that this is something that had been discussed previously.  Eric Woods stated that he would prefer to table this until further information from the Auditor, and  that he would like for a representative from Federal Mogul to be at the next meeting.  Eric Woods made a motion to table the three CF-1/PP forms until we get further information and a representative is present.  Todd Corrie seconded the motion.   Upon roll call vote six “ayes” – Eric Woods, Wanda Mitchell, Joe Palmer, Clarence Warthan, Todd Corrie, Lewis Wheeler, and one “nay” – James Moyer.  Motion passed 6-1.

One CF-1/PP was presented for Frito-Lay East.  Todd Corrie made a motion to approve the     CF-1/PP for Frito-Lay East.  Clarence Warthan seconded the motion.  Upon roll call vote seven “ayes” were recorded.  Motion passed 7-0.

One CF-1/PP and one CF-1/Real Property were presented for Wabash National.  Eric Demerly, a representative of Wabash National was present at the meeting to present information.  Eric stated that they are short of their 121 head count but that they will retain the employees by 2019.  Ryan Bowman, a representative of Wabash National stated that they have been here close to 18 months and that they have increased their products and are continuing to grow.  Mayor McBarnes thanked them for the two storage unit that are outside of Old Stoney.  Jim Moyer made a motion to pass the CF-1/PP and the CF-1/Real Property for Wabash National.  Upon roll call vote seven ”ayes” were recorded.  Motion passed 7-0.

NEW BUSINESS

Joel Tatum, Parks Superintendent, presented information on a grant that they are applying for through the Clinton County Community Foundation for the Bird Aviary for $45,000.  Joel stated that this is for a 50/50 matching grant.  Mayor McBarnes stated that if the Council approves the match in will be presented with the 2017 budget.  Joel stated that the Aviary was built in 1992 and needs repairs.  Joel stated that he had received the following quotes for building the Aviary:  Matthews – $85,000 and FBI – $95,000.  Joel stated that they have 352 birds in the Aviary and it is the largest in Indiana.  Wanda Mitchell stated that she would pledge her support for the funding.  Discussion followed.  Mayor McBarnes stated that he would write a letter and with the Council’s consensus he would like for Jim Moyer to co-sign.

Richard Greeno reported that the Zoning Code Committee is updating the codes from 1967, and that they should have them to the Council by the end of the year.  Richard stated that maps will also be added.

ORDINANCE 16-10:   AN ORDINANCE ESTABLISHING INTERNAL CONTROL STANDARDS.

Judy Sheets, Clerk-Treasurer, stated that this is required that the City pass the Internal Control Standards Ordinance by June 30th of this year and that employees will need to go through training and certified by the end of this year.  Les Bergum explained that this is dictated by the State Board of Accounts and that he and the Clerk-Treasurer had been working on this.  Wanda Mitchell made a motion to read Ordinance 16-10 by title only.  Joe Palmer seconded the motion.  Upon roll call vote seven “ayes” were recorded.  Motion passed 7-0.  Ordinance 16-10 was read by title only.  Eric Woods made a motion to pass Ordinance 16-10 on the First Reading.  Wanda Mitchell seconded the motion.  Upon roll call vote seven “ayes” were recorded.  Motion passed 7-0.

Mayor McBarnes stated that the deadline to apply for the Matching Grant for Street Paving is July 5th.  Mayor McBarnes stated that the City has the $225,000 that was put in Rainy Day from the distribution that we received from the State and then if we were awarded the grant we would have $450,000.  Mayor McBarnes passed out information that he had received from the State Board of Accounts.  Mayor McBarnes stated that this will be an ongoing program by the State.  Mayor McBarnes stated that communities must have a Pavement Asset Management Plan approved by LTAP and INDOT.  Mayor McBarnes stated that he would like to work with the Street Department on this.  Wanda Mitchell stated that it is a good idea.  Todd Corrie stated that the Mayor should move forward with this. Discussion followed.  Mayor McBarnes stated that by consensus of the Council  he will move forward with the grant application and would like to work with the Street Committee on this.

ADJOURNMENT

There being no further business to come before the Council,  Lewis Wheeler made a motion to adjourn.  Joe Palmer seconded the motion.  Mayor McBarnes adjourned the meeting.

 

 

 

 

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