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Board of Public Works Meeting Minutes – Thursday, July 28, 2016

Regular Meeting, Board of Public Works, IT Data Center, 1050 Washington Avenue, Frankfort, IN 46041, Thursday, July 28, 2016, 2:00 p.m.

The Board of Public Works and Safety met in a regular meeting on Thursday, July 28, 2016 in the IT Center, 1050 Washington Avenue, Frankfort, Indiana at 2:00 PM.  The following action was taken.

Mayor McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor Chris McBarnes then prayed.  Ken Estes, Jim Siegfried, Sam Payne, John Kirby, Glenn Talbot, Joel Tatum, Jason Forsythe, Les Bergum and Barbara Conner were present.

MINUTES

The minutes of the July 14, 2016 regular meeting were presented.   Jim Siegfried  made a motion to approve the minutes of the July 14, 2016 regular meeting.  Ken Estes seconded the motion.  Motion passed 2-0.

PUBLIC COMMENTS

There were no comments.

POLICE DEPARTMENT

Police Assistant Chief Glenn Talbot, School begins August 10th and the department needs to fill spots for crossing guards.  Jim Siegfried made the motion to hire 1 full time and 3 part time crossing guards.  Ken seconded.  Motion carried 3-0, pending drug tests.  The Hot Dog Festival should be uneventful.  According to Asst. Chief Glenn Talbott, the department has not been receiving their Continuing Ed money from Superior Court since July 2014.   He said they will be receiving $12,754.00 from them.

FIRE DEPARTMENT

Fire Chief John Kirby, They are having Firefighter 1-2 class.  Pam Rager will supply the kids with mini computers, so they can take tests.   The Rescue Pumper has and IPAD, but we do not have one for the new vehicle.  The cost will be $629.00 through Verizon.  Chief Kirby will buy them out of his computer line item.  Mayor Chris McBarnes asked the Board, Ken Estes and Jim Siegfried, if they were okay with the purchase.  Chief Kirby received 4 bids for the Tuck pointing.  The bids came from Kingery & Sons Construction, Pioneer Restoration, Rightsell Construction, and Antonio Cervantes.  Chief Kirby will talk to Antonio Cervantes to get more detail on his bid.  Chief Kirby wants permission to use him if he has the low bid.  Ken Estes suggested waiting till the next Board meeting to make a decision.  Chief Kirby said it will only be getting worse and didn’t know if they could wait that long.  It will be paid out of Building Maintenance, 101006231.010 and Building Repair, 101006361.000.  Ken Estes made a motion to accept the M.A.C. (Antonio Cervantes) bid providing they have insurance and are the lowest bid.  Jim Siegfried seconded.  Motion carried 3-0.  Chief Kirby said they had a 12 X 12ceiling fall at station 3. We are sending it to a Lab to make sure it doesn’t have asbestos.  The cost will be $420.00.   Looking at $1,000.00 to $ 2,000.00 to fix , this is with us doing the work.  Chief Kirby also mentioned they could save $18,000.00 with LED, Mayor McBarnes mentioned to him to come back towards the end of the year and promote it to us.

PARKS DEPARTMENT

Joel Tatum, Parks Superintendent, Tommy Kleckner is trying to put the TPA Park on Historic registry.  They have a new policy, they are wanting to get more eyes out there on the other parks.  They have decided that they will divide the Parks up between employees.  Those employees will be responsible for checking on the park and letting Joel know when they see improvements needing to be done.  Mark, Cliff and Nate will each have 2 parks to look after.  The Park is having a Petting Zoo at the Hot Dog Festival this year.  They will be doing animal art at 12:30 at the Hot Dog Festival.

BUILDING INSPECTOR

Sam Payne, Building Inspector.  Anthony Dick, 658 S. Columbia is needing a 90 day extension on his Building Permit.  Ken Estes made a motion to approve the extension for Anthony Dick, 658 S. Columbia.  Jim Siegfried seconded.  The motion carried 3-0.  Judy Stingley, 402 E. Freeman St. is needing a 90 day extension.  Jim Siegfried made the motion to approve the extension for Judy Stingley, 402 E. Freeman.  Ken Estes seconded.  Motion carried 3-0.  Sam discussed talking to Shane Jacoby about replacing his computer.  Jim Siegfried made a motion to give Sam permission to buy a computer not to exceed $1,000.00 out of Fund 328.  Ken Estes seconded.  Motion carried 3-0.  Sam is starting an incentive for his employees,  He purchased a plaque and will be nominating his employees for Employee of the Month.    His first nominee for Employee of the month is Katrina Bell.    His office is removing a fence at Dorner Park.  He wants to be able to scrap the fence.  Jim Siegfried made a motion to remove and dispose of the fence at Dorner Park and turn the money in to the Clerk-Treasurer’s office.    Ken Estes seconded.  The motion carried 3-0.

STREET DEPARTMENT

Jason Forsythe, Street Superintendent.  Netwise has loaned the Street Dept. a copy machine for the last three weeks.  Jim Siegfried asked Jason if he had a recommendation on the copy machine.  Jason said that he had worked with Cardinal before.  Jim Siegfried recommended Cardinal, because they are cheaper.  They discussed paying for it out of Sanitation. – Appropriation # 225001359.000.  Jim made the motion to accept Cardinal lease.  Ken Estes seconded.  Motion carried 3-0.  Jason discussed putting 2 – 23 ft. speed bumps on each side of park on Crescent Dr.  They will be anchored in the ground and they can be removed in the winter.  He said they will also put 1 inside the East side park.  He commented that they will definitely slow people down.

ATTORNEY

Les Bergum, City Attorney, presented a MEMORANDUM REGARDING WASHINGTON STREET PROPERTY.  Jim Siegfried made a motion to accept the Washington Street Memorandum.  Ken Estes seconded.  Motion carried 3-0.  The City is awaiting contracts for the railroad signature.

RESOLUTION 16-11:  A RESOLUTION TO AID RECREATION FACILITY AND PROGRAMS OF CLINTON COUNTY BOYS AND GIRLS CLUB. 

Ken Estes made a motion to approve Resolution 16-11.  Jim Siegfried seconded.  Motion carried 3-0.

UNFINISHED BUSINESS

The minutes for the July 22, 2016, Special meeting, were presented.  Jim Siegfried made a motion to approve the minutes from the July 22, 2016, Special meeting.  Ken Estes seconded the motion.  Motion carried 3-0.  The city signed a purchase agreement for 259 & 265 E. Clinton St.  from Fred Myers.  Ken Estes made a motion to accept the purchase agreement.  Jim Siegfried seconded the motion.  The motion carried 3-0.

NEW BUSINESS

Jim Siegfried mad the motion to approve the Conflict of Interest Disclosure Statement for Chris Hunter. Ken Estes seconded.  Motion carried 3-0.

CLAIMS

Claims were presented.   Ken Estes made a motion to approve the claims as presented.  Jim Siegfried seconded the motion.  Motion passed 3-0.  The claim docket was signed.

ADJOURNMENT

There being no further business to come before the board Mayor McBarnes adjourned the meeting.

 

 

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