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Board of Public Works Meeting Minutes – Friday, July 22, 2016

Special Meeting, Board of Public Works, IT Data Center, 1050 Washington Avenue, Frankfort, IN 46041, Friday, July 22, 2016, 1:00 p.m.

The Board of Public Works and Safety met in a special meeting on Friday, July 22 2016 in the IT Building, 1050 Washington Avenue, Frankfort, Indiana at 1:00 PM.  The following action was taken.

Mayor Chris McBarnes called the meeting to order.  Ken Estes, Jim Siegfried, Les Bergum and Barbara Conner were present.

Les Bergum commented that the City will terminate the contract with Calumet.  Calumet turned in a bill for $689,175.60, the 5% ($36,272.40) retainage fee will be paid at a later date, bring their bill to a total of $725,448.00.

Ken Estes made the motion to add projects 2, 5, & 9 onto Phase 2 paving.  Jim Siegfried seconded.  Motion carried 3-0.  Mayor commented that we have budgeted $ 989,889.00 in paving.  After paying the Calumet bill there will be $264,000.00 in paving.  There will be $233,161.00 in paving after paying Butler Fairman & Seyfert.

Jim Siegfried moved to move the paving bids off the table.  Ken Estes seconded and motion carried 3-0.

ATTORNEY :  Les Bergum read the Rieth Riley bid.

Division A


Project 1                                                $40,000.00

Project 2                                                  19,300.00           

Total Division A                                                    $59,300.00


Division B


Project 3                                                23,700.00

Project 4                                                2,650.00

Project 5                                                4,600.00

Project 6                                                11,100.00

Project 7                                                23,800.00

Project 8                                                8,600.00

Project 9                                                8,100.00

Total Division B                                                  $82,550.00


Division C

Project 10                                                7,700.00

Total Divisions A, B, C                                          149,550.00

Mayor McBarnes stated that there was only $233,161.00 in the paving budget to work with.  If Myrtle & Alhambra were added from Project 2 Phase 1 that would be $50,930.00 for Alhambra and $67,335.00 for Myrtle.  This would be cutting the budget short.  Street Superintendent Jason Forsythe mentioned dropping McClurg and adding it to next year’s street paving.  Mayor McBarnes said he feels we have to do the Alhambra Ave., because of the Wesley Manor project.  Mayor McBarnes and Superintendent Jason Forsythe discussed possibly taking from his budget to be able to do everything, but the McClurg St.  The cost for doing Phase 2 adding project 2 and 9 would be $248,515.00.  Ken Estes made a motion to accept Rieth Riley for Phase 2, accept their bid for project 2 and 9, providing the contract is terminated with Calumet.  Myrtle Ave and Alhambra Ave, Jackson St. to Fairgrounds.  Jim Siegfried seconded.  Motion passed 3-0.  The vote was rescinded to vote on each separately.

Ken Estes mad a motion to accept Rieth Riley’s bid of $149,950.00 for Phase 2.  Jim Siegfried seconded.  Motion carried 3-0.

Jim Siegfried made a motion to award Rieth Riley project 2 and 9 pending the termination contract with Calumet.  Ken Estes seconded.  Motion carries 3-0.

Mayor Chris McBarnes adjourned the meeting.