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Board of Public Works Meeting Minutes – Thursday, June 9, 2016

Regular Meeting, Board of Public Works, IT Data Center, 1050 Washington Avenue, Frankfort, IN 46041, Thursday, June 9, 2016, 2:00 p.m.

The Board of Public Works and Safety met in a regular meeting on Thursday, June 9, 2016 in the IT Center, 1050 Washington Avenue, Frankfort, Indiana at 2:00 PM.  The following action was taken.

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Jim Siegfried then prayed.  Ken Estes, Jim Siegfried, Sam Payne, John Kirby, Brittany Parker, Jason Forsythe, Les Bergum and Judy Sheets were present

MINUTES

The minutes of the May 26, 2016 regular meeting were presented.  Jim Siegfried made a motion to approve the minutes of the May 26, 2016 regular meeting.  Ken Estes seconded the motion.  Motion passed 3-0.   The minutes of the June 3, 2016 special meeting were presented. Ken Estes made a motion to approve the minutes of the June 3, 2016 special meeting.   Jim Siegfried seconded the motion.  Motion passed 3-0.

PUBLIC COMMENTS

Randy West and Tom Ayres were present at the meeting to present information on the Hawaiian Ice Car Show.  Randy stated that car show will benefit Shop-With-A-Cop.  Randy stated that he would like to ask for Walnut Street from Crescent to the parking lot be closed off and asked that there be funds to pay the officers for working as safety is the main concern.  Randy stated that the car show will be held on June 12th with registration being held from 11AM to 1 PM and awards being given out at 5PM.  Mayor McBarnes made a motion to approve the closing of Walnut Street from Crescent to the parking lot from 8AM to closing of the show.  Ken Estes seconded the motion.  Motion passed 3-0.  Mayor McBarnes stated that the Police Department can use their overtime budget to pay the officers and no official action is needed.   Mayor McBarnes thanked Randy West and Tom Ayres for their work on this event.

Larry Price stated at Alhambra Avenue and Clay Street that Vectren had placed a post where the sidewalk used to be and this is a part of the Safe Routes to School.  Mayor McBarnes stated that the Board of Works will oversee this project and it will not be let out until the end of next year and the construction will be in 2018.  Mayor McBarnes asked Sam Payne to check this out and get with Vectren.

PARKS DEPARTMENT

Brittany Parker, Parks Foreman, presented contracts for the concessions at TPA Park, Dorners Park, and Circle Park.  Jim Siegfried made a motion to approve the concessions contracts for Dorners Park, Circle Park, and TPA Park.  Discussion followed on the liability insurance. Jim Siegfried withdrew his motion.   Brittany will get with Joel on this and bring it back to the next meeting.   Brittany stated that the pool attendance is higher this year and that they had sanded down the slide.   Brittany stated that the Parks Department is turning in a grant for $45,000 for the Aviary from the Community Foundation.  Brittany stated that if the Council approves the match it will be for the Bird Aviary.  Mayor McBarnes stated that they will be bidding out some of the streets at the Park for paving.

FIRE DEPARTMENT

Fire Chief John Kirby asked Les Bergum abut the Reimbursement Contract for New Hires.   Mayor McBarnes stated that this is an equipment reimbursement contract and if they leave employment at the City  in a certain number of years that they have to reimburse the City.  Mayor McBarnes asked Chief Kirby to scan copies of this and send it to the Board of Works and then bring it back to the next meeting.  Chief Kirby asked approval to bring Blake Ayres to the next Board of Works meeting to be sworn in after the proper paperwork is filed with the Clerk-Treasurer’s office.  Mayor McBarnes asked Chief Kirby to make sure all paperwork is filed with the Clerk-Treasurer’s office and bring him to the next meeting.  Chief Kirby presented information on the Fire Contracts with the Townships.  Chief Kirby stated that he had met with the Township Trustees and had prepared a draft.  Chief Kirby stated that he had a meeting set with the Fire Council Committee on June 16th.  Chief Kirby stated that on Saturday, June 11th, they will be having a Smoke Detector Blitz on the Southeast section of the City from 9 AM to 3PM.  Chief Kirby stated that the Fire Department will be burning a building at the Fairgrounds for training on June 15, 16, and 21.

STREET DEPARTMENT

Jason Forsythe, Street Superintendent, stated that Dave Thomas from Calumet will be here tomorrow to look at the existing projects and also the Park and other streets we are looking to pave.  Jason stated that he had a part-time employee resign and that he would like to hire Jordan Campbell and start him on June 20th as long as the paperwork is completed and the drug test is back.  Ken Estes made a motion to approve the hiring of Jordan Campbell as part-time at the Street Department to start on June 20th pending drug test results and all the proper paperwork filed with the Clerk-Treasurer’s office.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Jason presented the following assets for removal and they will be placed in the City Auction:  Auction #3 – City Tag#04481 – 1984 Hyster Military Fork Truck, Auction #8 – Black & Decker Cordless Drill, Auction #9 – Tool Box Stack-on, Auction #10 – Armor All Vacuum, Auction #11 – Desk, Auction #12 – Desk, Auction #13 – RCA 24” Television, Auction #14 – Entertainment Center.  Jim Siegfried made a motion to approve the removal of the fixed assets as stated by Jason Forsythe. Ken Estes seconded the motion.  Motion passed 3-0.  Jason invited everyone to attend the Asset Management Program for paving to be held at the Superintendent’s office at 6:30 this evening.  Jason stated that the City Auction will be held on Saturday, June 11th at 10:00 AM at the Street Department.

BUILDING INSPECTOR

Sam Payne, Building Inspector, presented the following quotes for tires for the GMC truck:  R&T Tire & Auto – $446.00, Esserman Tire Service – $458.12.  Sam stated that he would recommend Firestone and he will pay for them out of Fund 328 – City Engineer Equipment, Training, and Supplies.  Ken Estes made a motion to approve the purchase of the tires from Firestone for $458.12 at the recommendation of Sam.  Jim Siegfried seconded the motion.  Motion passed 3-0.

POLICE DEPARTMENT

Mayor McBarnes stated that Chief Bacon and Deputy Chief Talbot are attending the graduation of Jake Myers from the FBI Academy.  Mayor McBarnes stated that the Police Department’s contract with AT&T had expired and that they had settled with AT&T for $465.11 per month for 12 months.  Mayor McBarnes stated that they will eventually go on VOIP and that Mike Kelley and Rick Gunyon are working on this for 2017.  Jim Siegfried made a motion to ratify the contract with AT&T for one year for the Police Department phone system.  Ken Estes seconded the motion.  Motion passed 3-0.

ATTORNEY

Les Bergum, City Attorney, stated that the fountain at the TPA Park looks good and is working.  Les stated that the closing on the Chamber building will be on June 22nd on the grant and loan.  Les stated that CCEAF and the Farmers Bank agreed to sell the ProShop and equipment at the Golf Course for $150,000 to the City.

UNFINISHED BUSINESS

Jim Siegfried stated that the Old Stoney renovation is going well and that parts of the roof will be finished next week.

NEW BUSINESS

Mayor McBarnes presented the following Conflict of Interest Disclosure forms for approval:  Mark Payne, Shannon Teller, and John Virtue.  Ken Estes made a motion to approve the Conflict of Interest Disclosure statements for Mark Payne, Shannon Teller, and John Virtue.  Jim Siegfried seconded the motion.  Motion passed 3-0.

CLAIMS

Claims were presented.  Jim Siegfried made a motion to approve the claims as presented.  Ken Estes seconded the motion.  Motion passed 3-0.  The claim docket was signed.

ADJOURNMENT

There being no further business to come before the board Mayor McBarnes adjourned the meeting.

 

 

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