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Board of Public Works Meeting Minutes – Thursday, June 23, 2016

Regular Meeting, Board of Public Works, IT Data Center, 1050 Washington Avenue, Frankfort, IN 46041, Thursday, June 23, 2016, 2:00 p.m.

The Board of Public Works and Safety met in a regular meeting on Thursday, June 23, 2016 in the IT Center, 1050 Washington Avenue, Frankfort, Indiana at 2:00 PM.  The following action was taken.

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Jim Siegfried then prayed.  Ken Estes, Jim Siegfried, Katrina Bell, John Kirby, Troy Bacon, Joel Tatum, Jason Forsythe, and Judy Sheets were present.  Les Bergum was not in attendance at the meeting.

MINUTES

The minutes of the June 9, 2016 regular meeting were presented.   Jim Siegfried made a motion to approve the minutes of the June 9, 2016 regular meeting.  Ken Estes seconded the motion.  Motion passed 3-0.  The Memorandum from the Joint Executive Session on June 13, 2016 was presented.  Ken Estes made a motion to approve the memorandum from the June 13, 2016 Executive Session.  Jim Siegfried seconded the motion.  Motion passed 3-0.

PUBLIC COMMENTS

There were no comments.

POLICE DEPARTMENT

Police Chief Troy Bacon presented information on the Ikena Spotlight Redaction Software and information on IC5-22-10-3.  Chief Bacon presented a quote from MotionDSP for $3,995 for the Ikena Spotlight Software and stated that it would be paid out of Law Enforcement Continuing Ed.  Discussion followed.  Jim Siegfried made a motion to approve the Record of Intent to Make Special Purchase of Ikena Spotlight Redaction Software from MotionDSP for $3,995 to be paid out of Law Enforcement Continuing Ed.  Ken Estes seconded the motion.  Motion passed 3-0.  Mayor McBarnes stated that they will wait on a resolution to set the fee for information.   Chief Bacon presented information on the purchase of a Motorola Mobile radio from Motorola Solutions, Inc. for $3,545.45 to be paid out of Law Enforcement Continuing Ed.   Ken Estes made a motion to approve the purchase from Motorola Solutions a Motorola Mobile Radio for $3,545.45 with $3,000.45 being paid from Law Enforcement Continuing Education and the remaining $545 being paid out of Public Safety LOIT Equipment.  Jim Siegfried seconded the motion.  Motion passed 3-0.   Chief Bacon stated that the Police Department is getting prepared for the 4th of July.

FIRE DEPARTMENT

Fire Chief John Kirby introduced Blake Ayers as the new firefighter and stated that he will be sworn in today and will begin employment on June 26th.  Mayor McBarnes performed the swearing in of Blake Ayers as firefighter.  Jim Siegfried made a motion to approve the hiring of Blake Ayers and that it will become effective on June 26, 2016.  Ken Estes seconded the motion.  Motion passed 3-0.   Chief Kirby presented the Training Reimbursement Agreement for Blake Ayers and Lane Miller.  Ken Estes made a motion to accept the Training Reimbursement Agreement Blake Ayers and Lane Miller.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Chief Kirby stated that Assistant Chief Ed Cripe had written a grant for $3,000 from Norfolk & Southern for new defibrillators and fire prevention materials, and that the Fire Department had received the grant.   Chief Kirby gave a report on the training at the Fairgrounds and stated that it was good training.

PARKS DEPARTMENT

Joel Tatum, Parks Superintendent, stated that Aquatic Management had requested shorter lifeguard chairs for the shallow end of the pool.  Joel stated that he had priced them through the lifeguardstore.com for $799.57 each for a total of $1,599.14 plus shipping.  Jim Siegfried made a motion to approve the purchase of two 510 Lifeguard Chairs for a total of $1,599.14 plus shipping to be paid out of CCD Swimming Pool line.  Ken Estes seconded the motion.  Motion passed 3-0.  Joel stated that the last few years they have had a pool party on July 4th for the City and County employees and he would like permission to do that this year.  Ken Estes made a motion to open the swimming pool on July 4th at 7:00 PM for the City and County employees.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Joel stated that he will be working extra on July 3rd from 5:00 PM – 8:00 PM and on July 4th from 7:00 AM – 12:00 midnight and that he was requesting approval for 8 hours comp time.  Jim Siegfried made a motion to approve eight hours comp time for Joel Tatum for his work at the Parks on July 3rd and July 4th.  Ken Estes seconded the motion.  Motion passed 3-0.  Joel stated that there is $9000 in EDIT for Soccer Goals and presented quotes from BSN Sports for 2 soccer goals at 3rd Street Park and 1 soccer/football goal for Dorners Park.  The total cost for the 3 goals is $7,394.97.  Jim Siegfried made a motion to approve the purchase of the 3 soccer goals (2–soccer, 1 –soccer/football) for a total of $7,394.97 to be paid from EDIT Soccer Goals.  Ken Estes seconded the motion.  Motion passed 3-0.   Joel stated that he would like to hire Alex Silva for part-time summer help as groundskeeper.  Ken Estes made a motion to approve hiring Alex Silva as part-time groundskeeper pending the drug test.   Jim Siegfried seconded the motion.  Motion passed 3-0.  Joel stated that that Gold Rush Band will be playing on Saturday from 7:00 PM to 9:00 PM at the park as a part of the concert series.  Joel stated that NTK is donating tulip trees to the parks.

BUILDING INSPECTOR

Katrina Bell, requested permission for the placement of one pod in the driveway and one pod in the street at 858 Maple Drive for a week or two at the most.  Jim Siegfried made a motion to approve the placement of the one pod in the street and one pod in the driveway at 858 Maple Drive for two weeks.  Ken Estes seconded the motion.  Motion passed 3-0.  Katrina stated that Guys Who Roof had requested permission to close the street in front of 559 North Clay Street for about an hour one day next week to enable a crane to drop off roofing materials.  Ken Estes asked Jason Forsythe to provide a barricade for this.  By consensus it was decided to have Jason work with the contractor on this.  Katrina asked for approval of a permit extension at 1402 West Morrison Street for three months.  Katrina stated that they are up on their inspections and that they are making progress.  Ken Estes made a motion to approve the permit extension to 1402 West Morrison Street for repairs upon the Building Inspector’s recommendation.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Katrina stated that the City Court Judge had given her information on a website that they will be using to run license plates.  The cost is $95 a year and $1 per transaction.  Katrina explained the services and stated that it will be paid out of Contract Services.  Jim Siegfried made a motion to approve the contract for license plate identification for $95 a year and $1 per transaction.  Ken Estes seconded the motion.  Motion passed 3-0.  Katrina stated that numerous letters had been sent out for property maintenance.  Mayor McBarnes stated that the letters are being sent out certified and that we are willing to work with the citizens.

STREET DEPARTMENT

Jason Forsythe, Street Superintendent, presented two quotes for two fuel tank for a 2004 truck:  Penske Chevrolet – $3,417.28 and Bill DeFouw – $3,375.17.  Jason stated that this would be paid for from MVH Equipment Repairs and that he would like to go with Penske for $3,417.28.  Ken Estes made a motion to purchase the two tanks for the truck for $3,417.28 from Penske Chevrolet.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Jason stated that he would like to hire Alberto Acevedo as part-time after drug testing.  Jim Siegfried made a motion to approve the hiring of Alberto Acevedo as part-time pending negative drug testing and background check.  Ken Estes seconded the motion.  Motion passed 3-0.  Jason stated that he would like to start the process to hire a full time employee and that he would like to hire a part-time employee for this position.  Mayor McBarnes stated that he appreciated Harold Stewart’s work for the City for the past 32 years.   Ken Estes made a motion to accept the retirement of Harold Stewart effective June 23, 2016.  Jim Siegfried seconded the motion.  Motion passed 3-0.  Jason presented the Invitation for Quotes for the 2016 Paving Project Second Phase.  Mayor McBarnes stated that we have $129,000 to work with and these are approximately $120,000.  Mayor McBarnes read the following list of streets:  Alhambra Avenue – from Ricker Drive to Fairgrounds Road, McClurg Street from John Street to Gentry Street and Gentry Street to Columbia Street, Lawrence Farrell Park Overlay, TPA Park – Area 1,2,3,4,5,6 and Lawrence Farrell Park 5” HMA 25mm Base.  Jason explained the projects.  Mayor McBarnes stated that Invitation for Quotes will be sent to Reith Riley, Calumet, and Milestone and will be opened on July 14th.  Ken Estes made a motion to send out bids for the Second Phase of street paving to Calumet, Reith Riley, and Milestone to be opened on July 14th.  Jim Siegfried seconded the motion.  Motion passed 3-0.

ATTORNEY

Les Bergum, City Attorney, was absent.

UNFINISHED BUSINESS

Nothing reported.

NEW BUSINESS

Mayor McBarnes stated that a retirement party for Jeff Wellman will be held on Friday from 4 PM to 6 PM at Fire Headquarters.  Mayor McBarnes stated that he will be meeting with Ben Sutter on the Gateway signs and the downtown bench next week.

CLAIMS

Claims were presented.  Jim Siegfried made a motion to approve the claims as presented.   Ken Estes seconded the motion.  Motion passed 3-0.  The claim docket was signed.

ADJOURNMENT

There being no further business to come before the board Mayor McBarnes adjourned the meeting.

 

 

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