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Board of Public Works Minutes – Monday, January 14, 2013

Regular Meeting, Board of Public Works, Council Chambers, 301 E. Clinton Street, Frankfort, IN 46041, Monday, January 14, 2013, 2:00 p.m.

The Board of Public Works and Safety met in a regular meeting on Monday, January 14, 2013 in the Council Chambers at 301 E Clinton Street, Frankfort, Indiana at 10:00 AM., the following action was taken.

Mayor Chris McBarnes called the meeting to order and led the assembly in the Pledge of Allegiance. Mayor McBarnes then prayed. Ken Estes, Katrina Bell, George Belmore, John Kirby, Troy Bacon, Les Bergum and Judy Suter were present. Tom Ransom was present by Skype.

MINUTES:

The minutes of the December 21, 2012 regular meeting were presented. Ken Estes made a motion to approve the minutes of the December 21, 2012 regular meeting. Mayor McBarnes seconded the motion. Motion passed. The minutes of the December 27, 2012 special meeting were presented. Ken Estes made a motion to approve the minutes of the December 27, 2012 meeting. Mayor McBarnes seconded the motion. Motion passed.

POLICE DEPARTMENT:

Police Chief Troy Bacon stated that the police department has an opening for a part-time janitor and he would like to hire Marian Latshaw, who is currently working at the department through Experience Works. Tom Ransom asked how many hours a week. Chief Bacon stated it would be 28 hours a week at $10 an hour. Mayor McBarnes made a motion that upon the recommendation of Chief Bacon that Marian Latshaw be hired as the part-time janitor at the police department. Ken Estes seconded the motion. Motion passed. Chief Bacon stated that they will be looking at their copy machine lease through NetWise. Chief Bacon stated that they have 8 applicants left in the hiring process and that the deadline to have the background checks completed is January 25th.

FIRE DEPARTMENT:

Fire Chief John stated that they are working on a Fire Prevention Grant that will obtain smoke detectors for the needy. Chief Kirby stated that he would like to purchase janitorial supplies through Wayne Products, which is an Indiana based company, and would save a lot of money. Mayor McBarnes stated that price comparison had been done and that it is ok to go forward with this. Chief Kirby presented specs for a rescue pumper. Chief Kirby stated that the current one is on borrowed time and is the most used vehicle on the department. Chief Kirby stated that the current lease for the fire truck will be paid off in 2015.

PARKS DEPARTMENT:

Parks/Street Superintendent George Belmore stated that they had received 47 applications for the Parks Superintendent position. Mayor McBarnes stated that all applicants will be interviewed. George stated that the utilities are removing the Christmas lights downtown.

STREET DEPARTMENT:

Parks/Street Superintendent George Belmore presented information on one day a week trash pickup. Mayor McBarnes stated that an Ordinance will go before the Council that will amend the current Ordinance to state the number of bags for once a week trash pickup to seven bags.

BUILDING INSPECTOR:

Katrina Bell stated that a letter had been sent to the owner of 657-659 North Main Street giving the owner until the end of the month to demolition the property. Katrina stated that she and Sam Payne had attended the GAR classes. Katrina stated that the Wastewater Treatment Plant had asked for a waiver of the permit fees for their new building. Tom Ransom asked about the flood plain quality. Mayor McBarnes made a motion that pending flood plain variances are ok that we waive the permit fees for the new construction at the Wastewater Treatment Plant. Ken Estes seconded the motion. Motion passed. Katrina presented a request for a permit extension for 1160 South First Street for 90 days for a general remodel. Ken Estes made a motion to approve the permit extension for 1160 South First Street for 90 days. Mayor McBarnes seconded the motion. Motion passed. Motion passed.

Katrina reported that Vectren had two right-of-way applications for 1035 Maish Road and 500 East Clinton Street. Katrina provided year end statistics.

ATTORNEY:

Les Bergum stated that the City wants to exchange Lot 70 for a parking lot on the east side of South Jackson Street. Les stated that we can exchange the lots if we conform to procedures set out by state statute. Les stated that the Mayor can appoint a board for this.

The Mayor by Executive Order appointed the Board of Works. Les presented a Public Notice that he had prepared and if agreeable a motion needs to be passed to approve it. Mayor Chris McBarnes made a motion to approve the Public Notice as prepared by Les Bergum. Ken Estes seconded the motion. Motion passed. Les presented two bid forms: one bid form for a cash purchase and the other bid form for exchange of property. Ken Estes made a motion to approve the two bid forms as presented. Mayor McBarnes seconded the motion. Motion passed.

Les Bergum stated that the letter had been sent to 657-659 North Main Street. Les stated that the property has numerous liens and the lien holders will have to be notified before demolition. Ken Estes made a motion to approve the filing of the lawsuit on 657-659 North Main Street if it is not torn down by the specified date.

NEW BUSINESS:

Les Bergum opened the following Fuel Bids for 2013:

CO-ALLIANCE

Fixed Price Bid

Gasoline 40,000 gal $3.09

Diesel 40,000 gal

On-Road Prem $3.47

Off-Road Prem $3.47

E85 10,000 gal $3.09

Floating Price Bid

Gasoline 40,000 gal $2.83

Diesel 40,000 gal

On-Road Prem $3.29

Off-Road Prem $3.29

E85 10,000 gal $2.83

Discussion followed. Ken Estes made a motion to accept the fixed fuel bid for 2012 by Co-Alliance. Mayor McBarnes seconded the motion. Motion passed.

UNFINISHED BUSINESS:

Nothing reported.

CLAIMS:

Claims were presented. Ken Estes made a motion to approve the claims as presented. Mayor McBarnes seconded the motion. Motion passed. The claim docket was signed.

ADJOURNMENT:

There being no further business to come before the Board, Ken Estes made a motion to adjourn the meeting. Mayor McBarnes seconded the motion. Meeting adjourned.